Form 101 - Instructions
Major Resources Support Program
About the Program
Read the program description in the Program Guide for Professors before you complete the application.
Who Completes the Application?
The applicant must complete the application and include all required documentation using the On-line System. In addition, the Personal Data Form (Form 100) must be completed by applicants and co-applicants and linked to the application form.
You are responsible for submitting a complete application that conforms to the presentation standards established by NSERC. Incomplete applications and applications that do not meet the presentation standards may be rejected, or be at a disadvantage, in comparison with those that are complete and respect the presentation standards. Where page limits are stated, pages in excess of the number permitted will be removed.
For more information, read the NSERC On-line Presentation and Attachment Standards.
Your application must be received at your institution’s research grants office by their internal deadline date; contact your research grants office for those deadlines.
For programs with deadlines, the application must be received at NSERC by 5:00 p.m. local time (at your location) on the deadline date. If it is not received by the deadline, it will be considered late and will be rejected. Application deadlines are indicated in each of the program descriptions, as well as on the Application Deadlines and Notification of Decision page.
Material or updates received under separate cover (before or after the deadline date) will not be accepted.
The collection, use and disclosure of personal information provided to NSERC are outlined in the following policy statements:
The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the Access to Information Act and the Privacy Act (ATIP). The information you provide is stored in a series of NSERC data banks described in Info Source.
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Title of Proposal
The title should indicate the resource to be supported. It will be used for publication purposes. It should not contain a company or trade name. Spell out scientific symbols and acronyms.
AREA(S) OF RESEARCH
Research Subject Codes
Consult the NSERC Code Tables. All applicants are required to select a primary research code.
Provide a maximum of 10 key words that describe the proposal.
Before completing this page, consult the Policies and Guidelines of the Program Guide for Professors concerning the requirements for certain types of research.
Research Involving Humans:
If you select Yes, you must provide your institution's administration with the appropriate certification indicating that research involving humans has been reviewed and has received the required approval.
Research Involving Human Pluripotent Stem Cells:
If you select Yes, or if through peer review the application is found to fall into this category and is recommended for funding, it will be forwarded, with your consent, to the Stem Cell Oversight Committee (SCOC) to ensure compliance with Human Pluripotent Stem Cell Research: Guidelines for CIHR-Funded Research. The SCOC review is in addition to the normal review by local Research Ethics Boards (REBs). Funding will not be released until approval has been obtained from the SCOC.
Research Involving the Use of Animals:
If you select Yes, you must provide your institution's administration with the certification from the animal care committee at the institution that the experimental procedures proposed have been approved and that the care and treatment of animals is in accordance with the principles outlined in the Canadian Council on Animal Care (CCAC) guide.
Research Involving Hazardous Substances:
If you select Yes, you must provide your institution's administration with the certification from the biosafety committee at the institution that the laboratory procedures being used comply with the safety precautions necessary for the level of containment required by the research.
Appendix A (Environmental Information) must be completed and submitted with the grant application ONLY if at least one of the following situations applies to your research activities: (A) any phase of the proposed research will take place outdoors and on federal lands in Canada, as defined in section 2(1) of the Canadian Environmental Assessment Act, 2012 (CEAA 2012); (B) any phase of the proposed research will take place outdoors and outside of Canada; (C)(i) the grant funds will permit a designated project (listed in the CEAA 2012 Regulations Designating Physical Activities (RDPA)) to be carried out in whole or in part; or (C)(ii) any phase of the proposed research will depend on a designated project (listed in the RDPA) that is being carried out by an organization other than NSERC. If none of these situations apply to your proposed research activities, then no Appendix A is required.
Note: On July 6, 2012, CEAA 2012 came into force. As a result, the review process for applications submitted to NSERC has been revised. Grant applicants are required to provide more specific information under a completely revised Appendix A (Environmental Information), and Appendix B (CEAA Pre-Screening Checklist) no longer exists. In addition, the NSERC Policy on Environmental Assessment has been revoked and replaced by NSERC’s Guidelines on Environmental Review and Assessment.
No more than 10 co-applicants may be included in an MRS application. NSERC suggests that co-applicants be major (frequent) users and, where appropriate, be drawn from the resource’s scientific management and/or administration, its board of directors, or a users’ group.
Identify co-applicants who will participate on your application. Co-applicants must provide their NSERC Personal Data Form (Form 100). Co-applicants, except those from the applicant's institution, must advise the authorized officer of their organization that the applicant, or the applicant's institution, will be seeking their signature prior to submitting the application to NSERC, agreeing to their participation.
To invite co-applicants to link their Personal Data Form (F100) to the application, enter the e-mail address of the co-applicant as it appears in the co-applicant's Form 100, as well as the family name. When you select Save, an automated e-mail message will be sent to the person(s) to whom you have granted access to your application, informing them that they have been invited to participate in your application. The status will appear as Not Linked.
When a co-applicant links a Personal Data Form (F100) to the application, his/her personal information will appear in the Co-applicant page, and the status will change to Linked. At this point, enter the time (in hours per month) each co-applicant will devote to the proposed research/activity or the use of equipment or facility.
By submitting this form, the applicant certifies that the individuals listed as co-applicants have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.
Enter information about each co-applicant organization's signing officer (other than the applicant’s organization). For supporting organizations such as an industrial partner or a government department, enter information about the authorized representative(s).
The applicant must ensure that the co-applicants from other institutions obtain the appropriate signature from the authorized officer of their organization prior to submitting the application to NSERC (see Signatures requirements within this document).
SUMMARY OF PROPOSAL FOR PUBLIC RELEASE
The summary is intended to explain the proposal in language that the public can understand.
Using simple terms, briefly describe the resource, what it will be used for, and the major programs it supports. Indicate why and to whom the resource is important, the anticipated outcomes of the research programs supported by the resource, and how Canada and the fields supported by the resource will benefit.
If you wish, you may also provide a summary in the other official language in the text box identified for that purpose.
Before completing this page, read the instructions and consult the Tri-Agency Financial Administration Guide for information about the eligibility of expenditures for the direct costs of research and the regulations governing the use of grant funds.
Use the Budget Justification section (free-form attachment) to explain and justify each budget item. There is no limit to the number of pages for this section.
Report revenues and expenditures only once.
Note: If you are applying for support for infrastructure or equipment funded by the Canada Foundation for Innovation (CFI), indicate the approximate date on which the infrastructure or equipment will be operational.
For each expense listed in the Resource Costs section, report 1) the total direct costs to be paid from all sources, and 2) the direct costs to be paid from NSERC funding towards operating the resource. The applicant must give the costs corresponding to the previous fiscal year, the current fiscal year, and up to the next three fiscal years for which funds are requested (the fiscal year starts on April 1 and ends on March 31).
Note: For each year, the amount corresponding to the line "Current and requested MRS grants" equals the sum of each row in the budget breakdown where you have indicated a contribution from NSERC. Normally, the "Total cost of running the resource" should equal the sum of "Current and requested MRS grants" and the the "Total revenues." Any difference between these numbers should be explained in the Budget Justification section. The values displayed in the first two columns (Previous Year and Current Year) of the last row must correspond to the actual amounts of the resource’s current MRS grant, if applicable.
The amounts requested in Form 101 must not differ by more than 10 percent from those that were included in Form 181. Should there be any unusual reason for a larger deviation, the resource needs to justify the latter and obtain NSERC’s approval before submitting the grant application.
MRS grants cannot be used to pay for any indirect costs of research or expenses that are central, or departmental institutional costs. Examples of such indirect costs include, but are not limited to, those for the maintenance and renovation of research spaces and buildings, leasing costs of spaces and equipment, utilities, general technical support to laboratories, security and occupational safety, financial and administrative support, or insurance. Moreover, MRS grants cannot be used to pay for the establishment, construction, or infrastructure expansion of a resource.
Salaries and benefits
In the category "Technical/professional," provide the total proposed salaries, with explicit indication of the non-discretionary benefits, of professional and technical staff employed to provide support to users, or to operate and maintain the resource. Eligible remuneration of any other nature that is required as part of the activities of the resource must be reported under category (b) (to which an appropriate name of your choosing should be assigned) and fully explained in the Budget Justification. Furthermore, in the Budget Justification, provide the name (if known), category of employment, and proposed salary, with explicit indication of the non-discretionary benefits, of each remuneration beneficiary.
Costs for materials, supplies, and activities related to the operation and maintenance of the resource should be included under the categories "Operating costs" and "Maintenance" as appropriate. Also include costs for minor equipment/upgrades that are essential to the operation and maintenance of the resource. Any other resource-related eligible expense that does not fit under the listed categories should be reported under category (d) (to which an appropriate name of your choosing should be assigned) and thoroughly explained in the Budget Justification section.
Costs of travel related to the operation or maintenance of the resource should be given under the categories "Conferences," "Field work," or category (c) (to which an appropriate name of your choosing should be assigned), and fully explained in the Budget Justification section.
Under the category "Outreach to user communities," provide the costs related to outreach activities whose objectives are to increase the awareness of the potential user communities of the activities and opportunities offered by the resource. Any other eligible dissemination cost, such as that of publications, should be listed under category (b) (to which an appropriate name of your choosing should be assigned). All costs must be fully explained in the Budget Justification section.
Provide any other cost not relevant to previously identified expenditures, and thoroughly explain it in the Budget Justification section.
Provide a detailed explanation and justification for each budget item identified in the Resource Costs section. For each item, provide sufficient information to allow reviewers to assess whether the requested support is appropriate.
Refer to Form 100 for information regarding obtaining consent to name individuals in your proposal.
RELATIONSHIP TO OTHER RESEARCH SUPPORT
See Selecting the Appropriate Federal Granting Agency and Addressing Other Sources of Funding for additional information.
Any relationship and/or overlap, conceptual or financial, between activities supported by NSERC and activities supported by other funding sources must be explained. There is no limit to the number of pages for the Relationship to Other Research Support section.
Use additional pages to provide the following information:
The onus is on the applicant to provide sufficient information to enable the reviewers to evaluate the relationship between this application and other sources of support, the incremental value of additional support from the program, and to recommend the appropriate NSERC funding level.
The consequence of not providing adequate information to assess the relationship to other research support is that the reviewers may recommend reduced or no funding.
Complete the Expected Revenues section to report previous, current and expected (covering up to three years) revenues from the use of the Resource.
For electronic submissions, the Total Revenues will be transferred automatically to the same line in the Resource Costs section. If you are completing your application on paper, you must transfer this information to the appropriate line in the Resource Costs section.
Under Other Contributions to Direct Costs, do not include current or requested NSERC grant amounts.
NSERC recommends that holders of MRS grants adhere to the following guidelines regarding user fees:
The user fee structure must be thoroughly explained in the allocated space. It is recommended that the same rate be applied to academic researchers and their students regardless of their affiliation, i.e., internal or external. In some cases, however, a moderate differential between internal and external academic users may be justified. Such a differential must be thoroughly discussed and explained when presenting the user fee structure. The impact of such a differential on the accessibility to the resource must also be discussed. NSERC expects that all co-applicants on the original MRS application will be charged the lowest available rate.
Use the guidelines in the NSERC On-line Presentation and Attachment Standards to provide the requested information in a document to be attached to the application.
Follow the instructions and address all the selection criteria for the Major Resources Support Program as presented in the Program Guide for Professors. Using individual headings that relate to each criterion, explain how your resource meets all eight criteria. The onus is on the applicant to thoroughly address each criterion and provide detailed information to the MRS Selection Committee.
This information must be contained within the following page limits:
In addition, regardless of the requested average amount per year, one additional single-sided page is allowed to list references that are used in the description of the proposal.
Moreover, regardless of the requested average amount per year, the applicant and each co-applicant may submit the following information on one additional single-sided page each:
Please note that the applicant and each co-applicant must make use of a separate page, which must be independent from the description of the proposal. If the applicant or any of the co-applicants does not make use of the entirety of his/her dedicated page, the unused space cannot be shared with another co-applicant.
Pages in excess of the number permitted will be removed.
We recommend that you carefully read section 14 of the Major Resources Support Program - Frequently Asked Questions for details on the maximum number of pages allowed for each section of an MRS application.
APPENDIX A - ENVIRONMENTAL IMPACT
Appendix A (Environmental Information) must be completed and uploaded to the Environmental impact page if required.
NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional "physical" or "wet" signatures. Refer to the Frequently Asked Questions in the Program Guide for Professors for more details.
What do the electronic or original signatures on the application mean?
Before you, as an applicant or co-applicant, submit your application to NSERC or link your Personal Data Form to an application, you must read and agree to the following terms and conditions.
By submitting your application or linking your Personal Data Form, you are certifying that:
By submitting your application or linking your Personal Data Form, you are also confirming that, during tenure of the grant/award, you will comply with the terms and conditions of the grant/award.
Consent to Disclosure of Personal Information: You understand that maintaining public trust in the integrity of researchers is fundamental to building a knowledge-based society. By submitting any application, by linking your Personal Data Form (Form 100 or 103CV) as a co-applicant to an application, or by accepting funding from CIHR, NSERC and/or SSHRC, you affirm that you have read and you agree to respect all the policies of these agencies that are relevant to your research, including the Tri-Agency Framework: Responsible Conduct of Research. In case of a serious breach of agency policy, the agency may publicly disclose your name, the nature of the breach, the institution where you were employed at the time of the breach and the institution where you are currently employed. You accept this as a condition of applying for, or receiving, agency funding, and you consent to such disclosure. If you do not agree to the disclosure of your personal information, you cannot participate in this application.
Note: If you have any concerns about your ability to comply with the terms and conditions listed above, contact your institutional official or NSERC staff responsible for the program immediately. Do not agree to the terms and conditions and do not submit your application or Personal Data Form until you are certain that you can and will comply with all of the requirements.
The signatures of authorized officers of other supporting organizations certify that the organization:
If you are both the applicant or co-applicant and a principal of a collaborating organization, another senior official must sign on behalf of the organization.
Use the following list to make sure your application is complete.
Before preparing a Major Resources Support application, you must have completed Form 181 (Letter of Intent to Apply for a Major Resources Support Grant) and submitted it to NSERC by May 1. Only those applicants whose Letters of Intent are accepted are formally invited to put forward full grant applications. If you have not submitted a Form 181 or have not been invited to submit a grant application, you should not submit an application as the latter would not be considered.
Note: In the case of resources reviewed by the Subatomic Physics Evaluation Section, the deadline for submitting Form 181 is August 1. In subatomic physics, Letters of Intent are used to determine the most appropriate review mechanism and applicants are instructed to put forward their grant applications by the deadline. No formal invitation to submit the application will be sent.
Note: Pages in excess of the number permitted will be removed.
Number of copies (including original): 2
For Subatomic Physics (including original): 5