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Collaborative Research and Training Experience Program

Instructions for Completing an Application – Form 102

General Information

About the Program

Read the program description in the Program Guide for Professors before you complete the application.

Who completes the Application?

The applicant must complete the application and include all required documentation using the On-line System. In addition, the Personal Data Form (Form 100) must be completed by applicants and linked to the application form. Co-applicants may submit a Personal Data Form (Form 100), a Canadian Common CV (CCV) or other type of CV which the applicant must include as an attachment.

Presentation Standards

You are responsible for submitting a complete application that conforms to the NSERC On-line Presentation and Attachment Standards. Incomplete applications and applications that do not meet the presentation standards may be rejected, or be at a disadvantage, in comparison with those that are complete and respect the presentation standards. Where page limits are stated, pages in excess of the number permitted will be removed. Information that is not required, based on the application instructions, will also be removed.

Application Deadlines

Your application must be received at your institution’s research grants office by their internal deadline date; contact your research grants office for those deadlines.

The application must be received at NSERC by 8:00 p.m. (Eastern Time) on the deadline date. A late application will not be accepted. Updates to a submitted application before or after the deadline date will not be accepted.

Collection and Use of Personal Information

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act and stored in a series of NSERC data banks described in This link will take you to another Web site Info Source Publication. Details on the use and disclosure of this information are described in Use and Disclosure of Personal Information Provided to NSERC, in the NSERC program literature and below. The information is used in accordance with the Access to Information Act and the Privacy Act.

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Completing the Application

Application Profile

Title of proposal

The title will be used for publication purposes. It must follow the format “NSERC CREATE in/for [the discipline of the training program]. Spell out scientific symbols and acronyms. The title must not contain a company or trade name.

Target areas

Select a target area. If not applicable, select “Not a target area” in the list. 

Area(s) of Research

Research subject codes

Select at least one primary research code.

Area of application codes

Select at least one primary area of application code.

Key words

Provide a maximum of 10 key words that describe the training program’s research area and objectives.

Co-Applicants

Important Information Regarding Co-Applicants

  • You must have a minimum of one to a maximum of 10 co-applicants. 
  • For multi-institutional applications you must include at least one co-applicant from each participating university
  • At least 70% of the co-applicants must be from the natural sciences and engineering (NSE) fields.
  • Your list of co-applicants must be the same as was presented in your LOI. If changes are required please contact NSERC.
  • Additional information is required for co-applicants who submit a Canadian Common CV instead of Form 100.  Please refer to the additional requirements in section “Common CV or CV – Co-applicants”.

Co-applicants with F100

Enter information related to co-applicants that will submit a form 100. 

Once a co-applicant links a Personal Data Form (F100) to the application, their personal information will appear in the Co-applicant page, and the status will change to Linked. At this point, you must enter the time (in hours per month) each co-applicant will devote to the proposed research/activity.

Co-applicants with Common CV or CV

Enter the required information related to co-applicants that will submit a Canadian Common CV or a CV.

Common CV or CV - co-applicants

Upload a single PDF file with all Canadian Common CVs and/or regular CVs of co-applicants.

  • Co-applicants within NSE who do not submit a Form 100 must submit a Canadian Common CV and provide additional information on their research contributions as stated below.
  • Co-applicants not in the NSE who do not submit a Form 100 may submit a short curriculum vitae (maximum five pages per co-applicant).
  • All co-applicants must agree to and sign the Terms and Conditions of Applying. The Terms and Conditions of Applying form must be downloaded, printed and signed by each co-applicant, and then included as part of the single PDF file upload.
  • It is each co-applicant’s responsibility to retain a copy of the agreed upon Terms and Conditions for their records.

Additional information required for co-applicants with a CCV

Three pages maximum for each co-applicant.

Past Contributions to Highly Qualified Personnel Training

Clarify your contributions to training of HQP over the last six years.

You should discuss your most important contributions to training (i.e., aggregate data on a particular group of trainees), training in particularly important or challenging areas of research, specialized methodologies and techniques, interdisciplinary or industrial collaborations, as well as any lack of recent contribution to training. You should also discuss your role in co-supervision of HQP (if applicable).

Training supported by NSERC ranges from undergraduate theses and summer projects to postdoctoral levels, and includes technical and other research personnel.

Most Significant Contributions to Research

List up to five of your most significant contributions to research and/or to practical applications over the last six years. Contributions made more than six years ago but for which the impact is being felt now (e.g., exploitation of patent, inclusion in a code, etc.) may be included.

For each contribution, describe its significance in terms of influence on the direction of thought and activity in the target community; and significance to, and use by, other researchers and end users. For collaborative contributions, describe your role.

A contribution does not have to be a single publication or report. For example, a group of publications on a specific subject could be discussed as one contribution.

Note:

  • You may include the full reference to your contributions or provide the appropriate reference to your NSERC CCV.
  • Applicants are asked to explain and give dates for any significant delays in the research activity or in the dissemination of research results (e.g., parental leave, bereavement, single-parent situations, illness, extraordinary administrative duties) in the NSERC CCV under the section Employment (Leaves of Absence and Impact on Research).

Additional Information on Contributions

Provide an explanation, as appropriate, concerning the contributions listed in your NSERC CCV. Such details may include:

  • the nature of collaborations with other researchers;
  • the rationale or practice used for:
    • the order of authors in the publications listed,
    • the inclusion of students in the list of authors;
  • your role in joint publications;
  • the reason for selecting certain venues (journals, conferences) for publications and particular features of the venues (e.g., target audiences, review procedures);
  • the impact or potential impact of patents and technology transfer;
  • the nature of industrially relevant R&D activities;
  • the significance of technical reports;
  • attestation to the nature and the significance of confidential technical and internal reports;
  • original research reported in books or technical reports.

You may include other activities or information to help committees to evaluate your contributions to and impact on science and engineering, including interdisciplinary research.

Collaborators

If applicable, list each collaborator’s name; NSERC personal identification number (PIN), if known; the time in hours per month each will devote to the proposed training program (mandatory); and their organization and department.

The collaborator list should include key participants in your proposed CREATE training initiative and may include, as appropriate, other academics who are not listed as co-applicants but have a supportive role to play; research scientists from other research institutions who will actively participate in the training and/or representatives from other stakeholders including government or industry who are potential employers of the CREATE trained graduates. The roles and responsibilities of the collaborators, as well as any contribution in cash or in-kind they plan to make, should be elaborated on in the description of the training program and in letters of support.

By submitting this form, the applicant certifies that the individuals listed as collaborators have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC ) and have authorized the release of the information by the applicant.

If applying to the industrial stream of the CREATE Program, the industrial collaborator(s) must be identified. The definition of an industrial collaborator can be found in the CREATE Program description.

Note: Collaborators do not have access to the grant funds and are expected to contribute their own resources (cash or in-kind) to the CREATE training program.

CV (Collaborators)

A maximum of 3 curriculum vitae from key collaborators can be attached with the application. Each CV must be a maximum of 5 pages.  For uploading purposes, all the documents must be saved into a single PDF file. Collaborators may also submit a F100 or a CCV.

Supporting Organizations

Enter information about each co-applicant organization’s signing officer (other than the applicant’s organization). For supporting organizations such as an industrial partner or a government department, enter information about the authorized representative(s).

The applicant must ensure that co-applicants from other institutions obtain the appropriate signature from the authorized officer of their organization prior to submitting the application to NSERC (see Signatures requirements within this document).

Summary of Training Program

Provide a summary description of the CREATE project, including the research theme and key training features, in a manner that will be informative to a multidisciplinary selection committee as well as for the public. Also describe how the training program responds to the specific CREATE program objectives.

Target areas

If the proposed program falls within one of the four target areas, explain how it addresses the specific target area.

If you wish, you may also provide a summary in the other official language in the text box identified for that purpose.

Training Program Proposal

(12 pages maximum plus one page of references)

Describe the research training program using the headings below, thereby addressing the review criteria for the CREATE program.

1. Introduction

2. Proposed training program

2.1 Rationale

Explain the rationale for the training program.

2.2 Training program objectives

Clearly outline the objectives of the training program both short and long-term.

Include information on the number of students and postdoctoral fellows (whether expected to be funded through CREATE funds or not)* that you are planning to have participate in the program on an annual basis, in a table similar to the example below:

No. in Year 1

No. in Year 2

No. in Year 3

No. in Year 4

No. in Year 5

No. in Year 6

Total After Six Years**

Undergraduate

 

 

 

 

 

 

 

Master’s

 

 

 

 

 

 

 

PhD

 

 

 

 

 

 

 

PDF

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 


Indicate clearly how you will meet the training needs for each category of trainees listed.

* Amounts reported in the budget justification table should be restricted to those students/fellows who will receive CREATE funds.

** Provide an estimate of the total number of students that are expected to graduate, by category.

2.3 Professional skills

Describe how the training program will provide opportunities for the trainees to develop professional skills and what professional skills will be taught, and in what manner.

Explain how the attainment of professional skills will be integrated with the research program so as to ensure that time to degree completion is not unduly lengthened. Clearly demonstrate how the proposed professional skills are different from those attained from a regular graduate experience.

Note: The This link will take you to another Web site Canadian Association for Graduate Studies (CAGS) published on its Web site a document entitled “Professional Skills Development For Graduate Students” that was developed with the input of NSERC, among others, and may prove to be a helpful reference on this topic.

2.4 Future career possibilities for trainees

In order to judge the extent to which the training program will facilitate the transition of trainees into the workforce, whether in industry, government, non-governmental organizations or academia, describe the possible career trajectories for the CREATE graduates and attempt to quantify the potential demand for such graduates within Canada. A description of the potential employers and a qualitative assessment of the job prospects for trainees must also be included.

Describe the desirable skills, above and beyond technical research skills, and research experiences that will be judged as valuable by these future employers. Explain the value-added training that the trainees will receive through their participation in the proposed initiative.

Explain how the training program will promote interaction of the trainees with non-academic sectors, such as private companies, industry associations, not-for-profit organizations, government departments, etc., as appropriate.

2.5 Research objectives and projects

Explain how the research relates to the current scientific and/or technical developments in the field with references to the current literature. Briefly indicate the type of research that the trainees will be involved in during the training program.

As appropriate to specific proposals describe:

2.6 Interdisciplinary research

If there is interdisciplinary research within the natural sciences and engineering (NSE), or at the interface between the NSE and the health and/or social sciences, to be accomplished, describe clearly how the CREATE students from different disciplines will interact and gain from the different training environment proposed.

2.7 Mobility – national and/or international opportunities

If there are advantages to be gained through mobility of students and fellows while participating in the program, within Canada, and this is part of your proposal, describe the advantages in full.

If there is an international component, describe how it is to be integrated into the training program and the potential advantages of the resulting mobility of students and fellows between academic institutions and organizations within Canada and abroad.

If applicable, explain how trainees will benefit from spending time at other academic institutions, within Canada or abroad, and/or interacting with non-academic sectors, such as private companies, industry associations, not-for-profit organizations, government departments, etc., through internships, workshops or other ways that may be appropriate for the particular subject.

2.8 Industrial stream applications

In the first sentence of the training program description, indicate that you are applying to the industrial stream of the CREATE Program.

Explain how the proposed training program will support improved job readiness within the industrial sector. Include the skills that have been identified as necessary for an industrial career which improve job readiness immediately after graduation.

Provide information on the goals and objectives to be attained, the duration of the trainees’ internships at the collaborating industry(ies), and how success will be evaluated. These internships must be for a minimum of 20% of the duration of trainees’ studies. Confirmation that all the CREATE trainees (whether paid with CREATE funds or not) will hold at least one industrial internship must be indicated. At the time of application, the internships arrangements must be guaranteed (though they can be described as being conditional on CREATE funding).

Note: The definition of an industrial collaborator can be found in the program description.

3. Proposed program participants

3.1 Co-applicants

List the names of the core team of investigators involved, and describe the expertise, the expected roles and contributions of the team members.

Explain the rationale for the team composition, how it has the necessary expertise, experience, and gender balance for the successful execution of the training program and, in the case of multi-institution initiatives, how trainees at other university(ies) will be integrated into the program.  Also, teams should consider gender balance in the group of trainees recruited. Similar considerations apply to their supervisors, role models and mentors.

Co-applicants at the interdisciplinary frontier between NSE and the areas covered under the umbrella of the two other federal granting agencies, the Social Sciences and Humanities Research Council of Canada (SSHRC) and the Canadian Institute of Health Research (CIHR), may be included in the team. In those cases, you must explain in your proposal how their expertise will be integrated into and complement the expertise of the team and how their participation in the team will be beneficial to the initiative.

Discuss the collaborations among team members and the complementarity in the expertise of the group. Indicate if the team members will work together (i.e., will conduct collaborative research) and how they will do so.

If any members of the proposed team are or have been participants in another CREATE initiative, an explanation of how their role in or contribution to the proposed CREATE initiative must be provided. In addition, describe how the two initiatives differ from one another. The onus is on the applicant to provide sufficient information to enable the selection committee to evaluate the relationship of researchers with other CREATE initiatives and other sources of support. Failure to do so may put the application at a disadvantage. Researchers can participate in a maximum of two active CREATE training programs at the same time as either an applicant or co-applicant.

3.2 Collaborators

List other participants (in tabular form if appropriate) and describe any unique roles they may have.

4. Program management and Long-term sustainability

4.1 Management structure

Describe the project management plans for the implementation of the training program, including the role of the Program Director and the Program Coordinator.

Describe the management structure of the Program Committee (PC), including the composition, the role and the responsibilities of the PC.

Note: The actual names of the individuals who will serve on the PC do not have to be confirmed at the time of application, but should be included if known. The industrial stream applications must have one (or more) confirmed and named industrial member(s) on the PC at the time of application.

4.2 Institutional support and long-term sustainability

Describe the facilities for carrying out the initiative, if applicable.

Explain the institutional commitment to facilitate and further the plans and goals of the CREATE Program, during and beyond the term of the grant. Also include reasonable projections for future functioning of the initiative. Elaborate on the details of the steps taken to contribute to the success of the initiative. This support can be described as being conditional on the funding of the proposal.

4.3 Recruitment strategy and selection process

Explain the recruitment strategy, while considering gender balance, for attracting a high quality and diverse group of trainees, as well as the appropriateness of the various level of trainees involved (undergraduate to postdoctoral level).

Explain the selection process for applicants if the demand for the program is high.

4.4 Program evaluation

Describe the plans for the evaluation of the program's performance against stated objectives.

Note: Though funded initiatives will be required to keep track of the number of students and/or postdocs who are supported through the grant, and for how long, there must be other measures put in place to judge the impact of the CREATE funding.

Describe the performance indicators by which the Program Committee will assess the results obtained by the additional funding provided for the training program, how those performance indicators are to be measured, and provide details on the targets to be achieved during the term of the program.

Proposed Expenditures

Before completing this page, consult the CREATE Program Description and the Use of Grants Funds section of the NSERC Program Guide for Professors for information about the eligibility of expenditures and the regulations governing the use of grant funds.

In a table format, list each budget item and separate the NSERC amount requested from the funding being obtained from other sources  (cash contributions). 

  Year 1 Year 2 Etc...
  NSERC Other sources NSERC Other sources NSERC Other sources

1) NSE Stipends

  • Value of undergraduate Stipends
  • Value of Graduate Stipends
  • Value of Postdoctoral Stipends
           

2) Non-NSE Stipends

  • Value of undergraduate Stipends
  • Value of Graduate Stipends
  • Value of Postdoctoral Stipends
           
3) Etc…            

 

The “Total Amount Requested” from NSERC equals the “Total proposed expenditures” minus the “Total cash contributions” from all other sources. This amount will appear on page one of Form 102.

Candidates must make sure that the amounts entered on the budget page match the financial contribution from other sources indicated in the letters of support.

Budget Justification

(Two pages maximum)

1. Insert a table that clearly describes the number of students/fellows expected to receive CREATE funds, similar to the example below:

No. in Year 1 No. in Year 2 No. in Year 3 No. in Year 4 No. in Year 5 No. in Year 6 Total

1) Natural Science and Engineering (NSE)

a) Undergraduate 

 

 

 

 

 

 

 

b) Graduate

 

 

 

 

 

 

 

c) Postdoctoral

 

 

 

 

 

 

 

2) Non-NSE

a) Undergraduate

 

 

 

 

 

 

 

b) Graduate

 

 

 

 

 

 

 

c) Postdoctoral

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 


2. Explain and justify each additional budget item.

CREATE grants are subject to the same guidelines as any other NSERC grant, as described in the CREATE program description under Award Information.

Support from Other Sources

(Two pages maximum)

Describe in detail the other sources of financial support for the proposed Training Program, which could include:

  • financial or in-kind support that will be received from collaborators;
  • Institutional contributions toward trainee stipends or training activities;
  • (Co-)applicant contributions toward trainee stipends;
  • cost-sharing and in-kind arrangements with the other institution(s), industry, or other agencies;
  • institutional expenditures involved in upgrading or constructing facilities to house equipment;
  • indirect institutional support such as provision of services and computing resources;
  • provision of adequate facilities for carrying out the research, if applicable.

Summarize information on other support (currently held or applied for) which has budgetary overlap with the Training Program Grant application.

University Letter of Support

One letter of support is required from the lead applicant’s university, with a list of all of the contributions from the university, as listed in Section 4.2, including any contribution from the Faculty of Graduate Studies. The financial commitment should be reflected in, and match, the information indicated in the Budget page. If any support (financial or in-kind) is incremental, this should be explained in the letter.

If applicable, the letter should describe any financial commitment and the in-kind contributions (donations of services, materials and equipment) from other universities involved in the proposal.

One of the following university representatives can provide this letter of support:

  • Head of Department
  • Dean of the Faculty
  • VP Research

Collaborators' Support

Include letters of commitment from non-academic organizations, highlighting clear commitments of support (e.g., in-kind and/or financial support, training facilities) as follows:

  • For the regular stream, a maximum of three letters from collaborators (if applicable).
  • For the industrial stream, a minimum of one (to a maximum of three) letter(s) from industrial collaborator(s) confirming its/their commitment to participate in the program committee and to host internships for trainees.

These letters should include specific information on the nature of the support that will be offered to the training program.

For uploading purposes, all the documents in this section must be saved into a single PDF file.

Signatures

NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional "physical" or "wet" signatures. Refer to the Frequently Asked Questions in the Program Guide for Professors for more details.

What do the Electronic or Original Signatures on the Application Mean?

For applicants

Before you, as an applicant or co-applicant, can submit your application to NSERC or link your Personal Data Form to an application, you must read and agree to the Terms and Conditions of Applying that appear in a pop-up window during the submission process. It is your responsibility to retain a copy of the agreed Terms and Conditions for your records.

The signatures of the institutional authorities certify that:

  • the institution will abide by the roles and responsibilities as set out in the This link will take you to another Web site Agreement on the Administration of Agency Grants and Awards by Research Institutions with the three federal granting agencies, including the This link will take you to another Web site Tri-Agency Framework: Responsible Conduct of Research;
  • the applicant and co-applicant(s) have met, or will meet, the eligibility requirements;
  • prior to submission of this application, the institution has obtained written approval from any other institutions involved in the application process; and
  • if the applicant discloses any potential intellectual property (IP) arising from the research, he or she and the institution will endeavour to obtain the greatest possible economic benefit to Canada from the resulting commercial activity. Note: This requirement for disclosure is not intended to supersede any IP ownership policy that the institution already has in place.

The signatures of authorized officers of other supporting organizations certify that the organization:

  • agrees with the content of the application and will provide the committed resources; and
  • agrees to the release of the public summary of the award and to the publication of the organization's name as a supporter of the initiative.

If you are both the applicant or co-applicant and a principal of a collaborating organization, another senior official must sign on behalf of the organization.

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