Read the relevant grant description within the College and Community Innovation (CCI) Program before you complete the application.
CCI grants are institutional grants. The application is therefore submitted by a representative of the institution, normally a senior manager in the administration of the college delegated by the college president to prepare the application and manage the grant, by completing all required documentation using the On-line System.
The applicant and participants must complete the College Personal Data Form (Form-fillable PDF) so the applicant can attach it to the application using the On-line System.
You are responsible for submitting a complete application that conforms to the presentation standards established by NSERC. Incomplete applications and applications that do not meet the presentation standards may be rejected, or be at a disadvantage, in comparison with those that are complete and respect the presentation standards. Where page limits are stated, pages in excess of the number permitted will be removed.
For more information, read the NSERC On-line Presentation and Attachment Standards.
Your application must be received at your institution’s research grants office by their internal deadline date; contact your research grants office for those deadlines.
For programs with deadlines, the application must be received at NSERC by 5:00 p.m. local time (at your location) on the deadline date. If it is not received by the deadline, it will be considered late and will be rejected.
Application deadlines are indicated in each of the program descriptions, as well as on the Application Deadline Table.
Material or updates received under separate cover (before or after the deadline date) will not be accepted.
The collection, use and disclosure of personal information provided to NSERC is outlined in the following policy statements:
The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the Access to Information Act and the Privacy Act (ATIP). The information you provide is stored in a series of NSERC data banks described in Info Source.
Type of grant
ARTI grants provide funds for the total cost of the equipment between $7,000 and $150,000, including taxes, shipping, and handling.
NSERC will accept applications for equipment with a total net cost of up to $250,000, provided the applicant is able to secure funding from other sources to bring the amount requested from NSERC to $150,000 or less. This funding must be in place and confirmed at the time that the application is submitted. Such sources may include contributions from other CCI grants already held by the institution from budget line items allocated to equipment. The use of other types of NSERC grants is permitted, provided a prior written authorization is obtained from NSERC.
NSERC will pay some or all of the applicable taxes as well as the shipping and handling expenses, as long as the overall grant does not exceed $150,000. The applicant will be responsible for any amount in excess of $150,000.
The proposed equipment may be a single item or a collection of items targeted at a particular applied R&D capability. NSERC may remove the expenditures associated to any item that it finds does not sufficiently enhance the applied research capacities of the institution.
Title of proposal
The title should describe the requested equipment and will be used for publication purposes. It should not contain a company or trade name. Spell out scientific symbols and acronyms.
Research subject codes
Consult the NSERC Code Tables. If the applied research focus of the proposal is in the natural sciences or engineering, you are required to select a research subject code for the primary area of research from the list of Area of Research subject codes. You can also select a secondary research subject code. Otherwise leave the fields blank.
Area of application codes
Consult the NSERC Code Tables. If the applied research focus of the proposal is in the natural sciences or engineering, you are required to select a code for the primary area of application from the list of Area of Application Codes. You can also select a code for a secondary Area of Application. Otherwise leave the fields blank.
Provide a maximum of 10 key words that describe the applied research area.
Before completing this page, consult the Policies and Guidelines of the Program Guide for Professors concerning the requirements for certain types of research.
Research involving humans: If you select Yes, you must provide your institution's administration with the appropriate certification indicating that research involving humans has been reviewed and has received the required approval.
Research involving human pluripotent stem cells: If you select Yes, or if through peer review the application is found to fall into this category and is recommended for funding, it will be forwarded, with your consent, to the Stem Cell Oversight Committee (SCOC) to ensure compliance with Human Pluripotent Stem Cell Research: Guidelines for CIHR-Funded Research. The SCOC review is in addition to the normal review by local Research Ethics Boards (REBs). Funding will not be released until approval has been obtained from the SCOC.
Research involving the use of animals: If you select Yes, you must provide your institution's administration with the certification from the animal care committee at the institution that the experimental procedures proposed have been approved and that the care and treatment of animals is in accordance with the principles outlined in the Canadian Council on Animal Care (CCAC) guide.
Research involving hazardous substances: If you select Yes, you must provide your institution's administration with the certification from the biosafety committee at the institution that the laboratory procedures being used comply with the safety precautions necessary for the level of containment required by the research.
Environmental impact: The Environmental Information Form (Appendix A) may be required. For more information, consult NSERC’s Guidelines on Environmental Review and Assessment.
Since all College and Community Innovation program funds are institutional grants, faculty and staff involved with the proposal can be listed as participants. List each participant’s name, personal identification number (if known), organization name, as well as the time (in hours per month) each participant will devote to the proposed applied research/activity or the use of equipment.
Only major (frequent) users should be listed as participants. Participants need to obtain their organization's approval and must provide a complete College Personal Data Form (Form 103CV) including a signed copy of the Consent to Disclosure of Personal Information Form to the applicant.
Participants, except those from the applicant's institution, must advise the authorized officer of their organization that NSERC will be seeking their signature through its secure site, agreeing to their participation.
By submitting this form, the applicant certifies that the individuals listed as participants have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.
Enter information about each participant's organization's signing officer (other than the applicant’s organization). For supporting organizations such as a private-sector partner or a government department, enter information about the authorized representative(s).
The CV for participants is made up of two sections and a consent form. Part I collects specific information on the person using the NSERC form entitled College Personal Data form (Form 103CV). Part II is free-form text limited to five pages and is used to list contributions such as the person’s relevant experience and contributions to applied research and innovation. See the instructions for completing the College Personal Data form.
When completed, the participants’ signed CV, together with a signed copy of the Consent to Disclosure of Personal Information Form, must be saved into one PDF document and attached to the application.
The summary is intended to explain the proposal in language that the public can understand.
In the space provided, briefly describe the equipment requested, and the nature of the applied research to be supported. Indicate why and to whom the applied research is important, the anticipated outcomes, and the benefits to the college’s applied research capabilities, local companies and Canada. If you wish, you may also provide a summary in the other official language in the text box identified for that purpose.
Use the guidelines outlined in the Presentation Standards section and the NSERC On-line Presentation and Attachment Standards to provide the requested information in a document to be attached to the application.
Colleges may apply for more than one ARTI grant; however it must be clearly demonstrated that each of the submitted applications fall within a distinct applied research area. NSERC considers the applied research disciplines, as well as the targeted industry sector, when assessing potential overlaps. Applications found to have overlap within an applied research discipline or within a targeted industry sector would result in all but one of the overlapping applications being rejected.
Example 1: The applied research areas of oil refinery, environmental land remediation of former oil sites, and oil site worker safety, would all be considered to be in overlap (although in distinct applied research disciplines), since they are targeted towards a common industry sector.
Example 2: The applied research area of polymers and coatings, biomaterials, and concrete, would all be considered to be in overlap (although targeting distinct industry sectors), since they fall under the ‘’Material Science’’ applied research discipline.
NSERC, taking into consideration the CCI Review Committee recommendation, will make the final decision on the eligibility of ARTI applications when there is the possibility of applied research overlap with another ARTI application.
The following specifies the maximum number of pages permitted for the proposal (additional pages will be removed):
Please refer to the Selection Criteria in the ARTI grants description for a list of criteria that will be used by the CCI Review Committee to evaluate the submitted applications. Describe your proposal using the following headings:
Relevance to applied research at the College
Consider the following aspects in preparing the proposal:
Value to the region
Consider the following aspects in preparing the proposal:
Consider the following aspects in preparing the proposal:
Applications for computing equipment are considered on the same basis as all other equipment applications, including proposals to develop computing facilities to support applied research projects. ARTI grant funds may be used to purchase hardware and/or to pay for the acquisition of software.
Before completing this page of the application, read the instructions and consult the grant description and the College and Community Innovation Program Tri-Agency Financial Administration Guide for information about the eligibility of expenditures for the costs of research and the regulations governing the use of grant funds.
Use the Budget Justification page to explain and justify each budget item.
Indicate, in the space provided, any contributions from other sources to the cost of the equipment.
Provide a detailed explanation and justification for each budget item identified in the Proposed Expenditures page. The proposed equipment should support a common and specific applied research area. Provide sufficient information to allow the CCI Review Committee to assess whether the resources requested are appropriate. These pages should only contain information pertinent to the budget.
Using the following headings, please describe:
Equipment or facility
Give a breakdown of the items requested. Provide details on models, manufacturers, prices and applicable taxes. Clearly state the rationale for the model and manufacturer selected. Justify the need for each item requested. The Quotations section of the application allows you to describe the quotations to be sent with the proposal.
Explain briefly how each activity relates to the proposal. Only activities related to the purchase of the equipment are eligible to be included.
List all items not relevant to previous categories and provide a brief explanation for major items.
Provide two recent quotations for items or systems costing more than $25,000 before taxes. Provide justification if two quotations are not available.
Note: For upload purposes, all the quotations must be saved into a single PDF document.
Any relationship and/or overlap, conceptual or financial, with work supported by NSERC or other funding sources must be explained.
Use additional pages to provide the following information:
If you have received or applied for funding from the Canada Foundation for Innovation (CFI) for related equipment or facilities, provide details on how the money was or will be spent.
The onus is on the applicant to provide sufficient information to enable the reviewers to evaluate the relationship between this application and other sources of support, to evaluate the incremental value of additional support from the program, and to recommend the appropriate funding level.
The consequence of not providing adequate information to assess the relationship to other research support is that the reviewers may recommend reduced or no funding.
You must provide a minimum of one letter of support from a private-sector company or business association outlining their interest in the requested applied research equipment. The letter(s) should be on company letterhead and should describe the need for the equipment and the impact on current or potential projects. Letters from companies providing quotations are not considered letters of support.
In addition, if a private-sector company or business association is providing a cash contribution towards the purchase of the equipment, a letter from the organization confirming this commitment is required. If the applicant’s institution is providing a cash contribution, a letter is not required from the institution.
If you have more than one letter, combine them into one document and save the document as a PDF file.
An Environmental Information Form (Appendix A) must be completed and uploaded to the Environmental impact page if required.
The cover letter is optional and should only be used if you wish to provide NSERC with additional information that will not be shared with reviewers, such as a request that an individual or group of individuals not be involved in the review of your proposal. NSERC will take such a request into consideration. The cover letter must contain your name, the type of CCI grant to which you are applying and the title of your application.
Note: This letter may be accessible to these individuals under the Privacy Act.
NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional “physical” or “wet” signatures. Refer to the Frequently Asked Questions in the Program Guide for Professors for more details.
Before you, as an applicant or participant, can submit your application to NSERC or link your Personal Data Form to an application, you must read and agree to Terms and Conditions of Applying Form that appears in a pop-up window during the submission process. It is your responsibility to retain a copy of the agreed Terms and Conditions for your records.
The signatures of the institutional authorities certify that:
The signatures of authorized officers of other supporting organizations certify that the organization:
If you are both the applicant or participant and a principal of a collaborating organization, another senior official must sign on behalf of the organization.
Use the following list to make sure your application is complete.
Applied Research Tools and Instruments
NOTE: Pages in excess of the number permitted will be removed.