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Letter of Intent to Apply for a Collaborative Research and Training Experience Grant

Contents

General Information

About the Program

Read the following documents before completing the Letter of Intent (LOI):

Presentation Standards

You are responsible for submitting a completed LOI that conforms to the presentation standards established by NSERC. Incomplete LOIs and LOIs that do not meet the presentation standards may be rejected, or be at a disadvantage in comparison with those that have respected the guidelines. Where page limits are stated, pages in excess of the number permitted will be removed. Information that is not required, based on the LOI instructions, will also be removed.

For more information, read the NSERC Online Presentation and Attachment Standards.

Application Deadlines

Your LOI must be received at your institution’s research grants office by its internal deadline date; contact your research grants office for the deadline.

For programs with deadlines, the LOI must be received at NSERC by 8 p.m. (Eastern Time) on the deadline date. If it is not received by the deadline, it will be considered late and will be rejected.

Help with Program Information

  • Contact the staff responsible for the program to which you are applying.

Help with the NSERC Online System

  • Check the FAQ for information on how to use the Online System;
  • Review the instructions available in the LOI;
  • Contact the Online Services Helpdesk by email at webapp@nserc-crsng.gc.ca or by telephone at 613-995-4273. Provide your email address and telephone number.

Collection and Use of Personal Information

The information you provide in your LOI is collected under the authority of the Natural Sciences and Engineering Research Council Act and stored in a series of NSERC data banks described in This link will take you to another Web site Info Source Publications. Details on the use and disclosure of this information are described in Use and Disclosure of Personal Information Provided to NSERC, in the NSERC program literature, and below. The information is used in accordance with the Access to Information Act and the Privacy Act.

Completing Form 187

Applicants must complete and submit the LOI using NSERC's Online System.

Note: Before submitting Form 187, you must receive confirmation from your university that your LOI has been selected as part of the university’s CREATE quota.

If you submit a LOI not selected by the university it will be rejected.

Form Profile

Some of this information was transferred from the «New Application» screen. You may update the fields as needed.

Target Areas

Indicate if the proposed program falls within a priority area from the list provided below.

  • Environmental science and technologies
  • Natural resources and energy
  • Manufacturing
  • Information and communications technologies
  • Not a target area

Area(s) of Research

Research subject codes

Consult the NSERC Code Tables. All applicants are required to select a “primary” area of application code.

Key words

Provide a maximum of 10 key words that describe this proposal.

Co-Applicants

List a minimum of one and up to ten co-applicants’ names; personal identification numbers, if known; the time (in hours per month) each will devote to the proposed research/activity (mandatory); and institution/department. Seventy percent of the co-applicants must be from the natural sciences and engineering (NSE fields), but co-applicants at the interdisciplinary frontier between NSE and the areas covered under the umbrella of the two other federal granting agencies, the Social Sciences and Humanities Research Council (SSHRC) and the Canadian Institute of Health Research (CIHR), may be incorporated into proposals.

By submitting this form, the applicant certifies that the individuals listed as co-applicants have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.

Note:  Applicants and co-applicants must be the same in the LOI and the application.  If changes are required please contact NSERC.

Collaborators

If applying to the industrial stream of the CREATE Program, the industrial collaborator(s) must be identified. The definition of an industrial collaborator can be found in the CREATE program description. For the regular stream, a list of collaborators is not required at the LOI stage, but can be included if they are already known. If applicable, list each collaborator’s name, NSERC personal identification number (PIN), if known, the time (in hours per month) each will devote to the proposed training program and their organization/department. Describe their role in “The excellence of the proposed team of researchers” page.

The collaborator list should include key participants in your proposed CREATE training initiative and may include, as appropriate, other academics who are not listed as co-applicants but have a supportive role to play; research scientists from other research institutions who will actively participate in the training and/or representatives from other stakeholders including government or industry who are potential employers of the CREATE trained graduates.

Listed collaborators must have confirmed their willingness to participate. By submitting this form, the applicant certifies that the individuals listed as collaborators have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.

Note: Collaborators do not have access to the grant funds and are expected to contribute their own resources (cash or in-kind) to the CREATE training program.

Outline of Training Program

Maximum of 2 pages

Exceptions:

  • Previous CREATE grantees and co-grantees must clearly describe how this application differs from those already funded.
  • Researchers who are applying in a research area already supported by other active CREATE Grants must clearly describe how this application differs from those already funded.
  • A maximum of one additional page is permitted to explain either of these two situations. Failure to submit this information will result in the rejection of the LOI.

State the objectives of the proposed research training program and summarize the approach, the originality and novelty of the proposed research training program, as well as the expected significance of the program. Briefly indicate the type of research that the trainees will be involved in during the training program. Your proposal must describe how the proposed approach would better prepare students and/or postdoctoral fellows for their future careers in industry, government or, to a lesser extent, in academia. In addition, the proposal should indicate how these stakeholders, as future employers, will be involved in guiding the training program. A description of the potential employers and a qualitative assessment of the job prospects for the trainees should be included.

Include information on the approximate number of students and postdoctoral fellows that you are planning to train on an annual basis in a table similar to the example below. Briefly indicate how the training of each group will be handled. Provide an explanation if a particular category of students will not be receiving funding or be included in the program (i.e., if no MSc students will be supported, explain why).

Note: LOI which focus on support only at the undergraduate level will not be accepted. If the training proposal focuses primarily on only one group of trainees, it must be justified.

  No. in
Year 1
No. in
Year 2
No. in
Year 3
No. in
Year 4
No. in
Year 5
No. in
Year 6
Total*
Natural Science and Engineering (NSE)
Undergraduates              
Graduates              
Postdoctoral              
Non-NSE
Undergraduates              
Graduates              
Postdoctoral              
Total              

* Provide an estimate of the total number of students that are expected to graduate, by category.

In addition, if applicable, indicate in the first sentence of the outline of the training program that you are applying to the industrial stream of the CREATE program.

Excellence of Proposed Team of Researchers

Maximum of 2 pages

Provide information on the core team involved. Explain the rationale for the team composition and how it has the necessary expertise for the successful execution of the training program. Indicate if the members of the team will work together (i.e., collaborative research) and how they will do so. The applicant, co-applicants and collaborators’ roles and responsibilities within the training program and its management must be explained.

If applicable, researchers who currently hold or participate in an active CREATE Grant must clearly describe their distinct contribution to and justification for their participation in the proposed training program. The onus is on the applicant to provide sufficient information to enable the selection committee to evaluate the relationship of researchers with other CREATE initiatives. Researchers can participate in a maximum of two CREATE training programs at the same time–as either an applicant or co-applicant.

Letter Vice-President Research

A letter from your university’s Vice-President Research or his/her representative must be submitted with the LOI. The letter must clearly confirm that your proposal has been selected, as part of your university’s CREATE quota for this competition year, and must describe your university’s support and commitment for this new initiative. This support can be described as being conditional on the funding of the proposal. The letter must be written on letterhead, signed, and sent in Portable Document Format (PDF).

This support can be addressed in either a single letter for all the proposals from that university; or in separate letters for each LOI submitted; if the support is more relevant to one of the specific CREATE proposals.

Letter Industry (for industrial stream only)

If applying to the industrial stream, you must submit one letter or email from the industrial collaborator, confirming their commitment to 1) host internships for at least 20% of the duration of the training, and 2) have a representative on the Program Committee. This commitment letter or email is mandatory.

If two industrial partners are required to satisfy these two conditions, combine both letters and/or emails in a single PDF file for uploading purposes.

External Reviewers

Suggest the name and address (mail and email) of three to six individuals who could provide an independent assessment of your full application, if you are invited to apply. These individuals could be approached by NSERC to conduct an impartial review of the application. External reviewers should not be members of the applicant’s university, former professors or supervisors, or present or former collaborators or colleagues.

Refer to the This link will take you to another Web site Conflict of Interest and Confidentiality Policy of the Federal Research Funding Organizations for more information. In addition, external reviewers must sign the This link will take you to another Web site Conflict of Interest and Confidentiality Agreement for Review Committee Members, External Reviewers, and Observers before they access the application material.

External reviewers should be capable of reviewing your application in the language in which it is written and may be from foreign universities, government or industry, as appropriate. One external reviewer must be from outside Canada. External reviewers may be chosen amongst the community familiar with training programs similar to CREATE such as the IGERT programs in the USA, or the DFG Research Training Groups in Germany.

NSERC will make the final selection of external reviewers and will be seeking reports on full applications only. We ask applicants not to contact suggested external reviewers in advance.

Note: LOIs will not be sent for external review.

Submitting the LOI

Before submitting the LOI, ensure that all the required information is complete and validated.

Once it has been submitted, your form will no longer be available for revision.

Checklist for Submitting the LOI

 

Form 187
Letter of Intent for a Collaborative Research and Training Experience Program Grant

 
Letter from the Vice-President Research of the applicant’s university
 
For industrial stream only: single letter (or email) from industrial
collaborator(s)
 
Applicant’s Form 100
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