Natural Sciences and Engineering Research Council of Canada
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Form 187 - Instructions

Grants Programs

Letter of Intent (LOI) to Apply for a Collaborative Research and Training Experience Program Grant (CREATE)

How to Complete Form 187

Note: The entire LOI process is performed using NSERC's On-line System.

Read the following documents before you start completing Form 187:

  1. The Frequently Asked Questions on how to use the On-Line System;
  2. The CREATE Program description in the Program Guide for Professors;
  3. The CREATE Program Frequently Asked Questions;
  4. The Summary of Changes to the CREATE Program for the 2015 Competition;
  5. The general instructions below on how to complete Form 187; and
  6. The NSERC Code Tables to help you identify the Research Subject Codes.

Whom should I contact if I need help?

If you have questions regarding:

  1. the CREATE Program, send an e-mail to create@nserc-crsng.gc.ca.
  2. the On-line System, send an e-mail to webapp@nserc-crsng.gc.ca or call 613-995-4273.

Please include in your message the e-mail address and telephone number where you may be contacted.

Contents

  1. Before you begin
  2. Completing Form 187
  3. How to submit your Form 187

Before you begin

Applicants must complete and submit the application using NSERC's On-line System.

Note: Before submitting Form 187, applicants must receive, from their university, the confirmation that their proposal has been selected as part of their university’s CREATE quota.

See the section "How to submit your Form 187" below.

Collection and Use of Personal Information

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act.

The information is stored in a series of NSERC data banks described in Info Source. Details on the use of this information are provided in the Access to Information Act and the Privacy Act (ATIP).

Completing Form 187
(Letter of Intent to Apply for a Collaborative Research and Training Experience Program Grant)

Applying to the CREATE program involves two phases:

Phase 1: Letter of Intent

Phase 2: Application

The CREATE program is highly selective, with pre-screening based on the Letter of Intent. Only applicants successful at the Letter of Intent stage will be invited to submit an application.

A complete application at the Letter of Intent phase must be submitted by the deadline date, using the following documents:

 

Form 187
Letter of Intent for a Collaborative Research and Training Experience Program Grant

 
Letter from the applicant’s university Vice-President Research
 
For industrial stream only: One letter (or e-mail) from industrial collaborator(s)
 
Applicant’s Form 100

FORM PROFILE

Some of this information was transferred from the «New Application» screen. You may update the fields as needed.

Target Areas

Indicate if the proposed program falls within a priority area from the list provided below.

  • Environmental science and technologies
  • Natural resources and energy
  • Manufacturing
  • Information and communications technologies
  • Not a target area

AREA(S) OF RESEARCH

Research Subject Codes

Consult the NSERC Code Tables. All applicants are required to select a “primary” area of application code.

Key Words

Provide a maximum of 10 key words that describe this proposal.

CO-APPLICANTS

List a minimum of one and up to ten co-applicants’ names; personal identification numbers, if known; the time (in hours per month) each will devote to the proposed research/activity (mandatory); and institution/department. Seventy percent of the co-applicants must be from the natural sciences and engineering (NSE fields), but co-applicants at the interdisciplinary frontier between NSE and the areas covered under the umbrella of the two other federal granting agencies, the Social Sciences and Humanities Research Council (SSHRC) and the Canadian Institute of Health Research (CIHR), may be incorporated into proposals.

By submitting this form, the applicant certifies that the individuals listed as co-applicants have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.

COLLABORATORS

If applying to the industrial stream of the CREATE Program, the industrial collaborator must be identified. The definition of an industrial collaborator can be found in the CREATE program description. For the regular stream, a list of collaborators is not required at the LOI stage, but can be included if they are already known. If applicable, list each collaborator’s name, NSERC personal identification number (PIN), if known, the time (in hours per month) each will devote to the proposed training program and their organization/department. Describe their role in “The excellence of the proposed team of researchers” page.

The collaborator list should include key participants in your proposed CREATE training initiative and may include, as appropriate, other academics who are not listed as co-applicants but have a supportive role to play; research scientists from other research institutions who will actively participate in the training and/or representatives from other stakeholders including government or industry who are potential employers of the CREATE trained graduates.

Listed collaborators must have confirmed their willingness to participate. By submitting this form, the applicant certifies that the individuals listed as collaborators have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.

Note: Collaborators do not have access to the grant funds and are expected to contribute their own resources (cash or in-kind) to the CREATE training program.

OUTLINE OF TRAINING PROGRAM

For applicants who have previously held a CREATE Grant, the proposed initiative must differ from the previous one. This must be clearly explained in the LOI.

State the objectives of the proposed research training program and summarize the approach, the originality and novelty of the proposed research training program, as well as the expected significance of the program. Briefly indicate the type of research that the trainees will be involved in during the training program. Your proposal must describe how the proposed approach would better prepare students and/or postdoctoral fellows for their future careers in industry, government or, to a lesser extent, in academia. In addition, the proposal should indicate how these stakeholders, as future employers, will be involved in guiding the training program. A description of the potential employers and a qualitative assessment of the job prospects for the trainees should be included.

Include information on the approximate number of students and postdoctoral fellows that you are planning to have participate in the program on an annual basis in a table, similar to the example below. Briefly indicate how the training of each group of trainees will be handled. Provide an explanation if a particular category of students will not be receiving funding from the program (i.e., if no MSc students supported, explain why).

Note: Applications which focus on support only at the undergraduate level will not be accepted. If the training proposal focuses primarily on one group of trainees, it must be justified.

 

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Total After 6 years*

Undergraduate

 

 

 

 

 

 

 

Master’s

 

 

 

 

 

 

 

PhD

 

 

 

 

 

 

 

PDF

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 


* Provide an estimate of the total number of students that are expected to graduate, by category.

In addition, if applicable, indicate in the first sentence of the outline of the training program that you are applying to the industrial stream of the CREATE program.

The outline must not exceed two pages on the printed copy.

EXCELLENCE OF PROPOSED TEAM OF RESEARCHERS

Provide information on the core team involved. Explain the rationale for the team composition and how it has the necessary expertise for the successful execution of the training program. Indicate if the members of the team will work together (i.e., collaborative research) and how they will do so. The applicant, co-applicants and collaborators’ roles and responsibilities within the training program and its management must be explained.

If applicable, the role of current holders of, or participants in, an ongoing CREATE Grant relative to their role in the proposed CREATE initiative must be well explained. In addition, describe how the two initiatives differ from one another. The onus is on the applicant to provide sufficient information to enable the selection committee to evaluate the relationship of researchers with other CREATE initiatives and other sources of support. Researchers can participate in a maximum of two CREATE training programs at the same time–as either an applicant or co-applicant.

The outline must not exceed two pages on the printed copy.

LETTER VICE-PRESIDENT RESEARCH

A letter from your university’s Vice-President Research or his/her representative must be attached. The letter must clearly confirm that your proposal has been selected, as part of your university’s CREATE quota for this competition year, and must describe your university’s support and commitment for this new initiative. This support can be described as being conditional on the funding of the proposal.

Note: This support can be addressed in either a single letter for all the proposals from that university; or in separate letters for each LOI submitted; if the support is more relevant to one of the specific CREATE proposals.

When submitting your Letter of Intent, attach a PDF version of the signed letter on letterhead in the “Letter VP Research” page, by following the instructions to attach the document.

Note: Contact your university research grants office for the internal selection procedures at your university. Please note that your university may have an earlier deadline date than NSERC’s deadline. If your application is not one of those chosen by the university to fill their quota and is submitted directly to NSERC, it will be rejected.

LETTER INDUSTRY

Only if applying to the industrial stream of the CREATE Program, one letter or e-mail from the industrial collaborator(s) to the candidate, indicating its (their) commitment to hosting trainee internships (for a duration of at least 20 percent of the students’ training) and to have a representative on the Program Committee is mandatory. If two industrial collaborators are required to satisfy the above conditions, combine both letters and/or e-mails in one document and save the document as a PDF file.

Attach a PDF version of the document, in the “Letter Industry” page, by following the instructions to attach the document.

EXTERNAL REVIEWERS (REFEREES)

Suggest the name and complete mailing address of a minimum of three, and up to six, individuals who could provide an independent assessment of your full application, if you are invited to apply.

Note: LOIs will not be sent for external review.

Suggested external reviewers should not be in a conflict of interest. Refer to the This link will take you to another Web site Conflict of Interest and Confidentiality Policy of the Federal Research Funding Organizations for more information. In addition, external reviewers must sign the This link will take you to another Web site Conflict of Interest and Confidentiality Agreement for Review Committee Members, External Reviewers, and Observers before they access the application material.

External reviewers should be capable of reviewing your application in the language in which it is written and may be from foreign universities, government or industry, as appropriate. One external reviewer must be from outside Canada. External reviewers may be chosen amongst the community familiar with training programs similar to CREATE such as the IGERT programs in the USA, or the DFG Research Training Groups in Germany.

NSERC will make the final selection of external reviewers and will be seeking reports on full applications only. We ask applicants not to contact suggested external reviewers in advance.

How to submit your Form 187

Applicants must complete and submit the application using NSERC's On-line System. Applicants should make sure that all the required information is complete before validating the form.

Note: Once submitted, your form will no longer be available for revision.

Form 187 and attachments must be received at NSERC no later than the submission deadline date.

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