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Report on the Applicant

Instructions for Completing a Report on the Applicant – Form 200

Information About the IRDF Program Wind Down

In Economic Action Plan 2014, the Government of Canada indicated that Ce lien ouvre dans une nouvelle fenêtre Mitacs will become the single delivery agent of federal support for postdoctoral industrial R&D fellowships. As a result, NSERC will wind down the Industrial R&D Fellowships Program, with resources being redeployed to other priorities within NSERC.

Applications for this program will no longer be accepted. Existing funding commitments will be honoured.

Important: Form 200 may be completed using the On-line System, but cannot be submitted electronically.

A Report on the Applicant is not needed for Industrial Postgraduate Scholarships (IPS) and Northern Research Internships (NRINT).

General Information

Who Should Complete this Form?

Complete this form if you have agreed to evaluate an applicant for an Industrial R&D Fellowship or a Visiting Fellowship in Canadian Government Laboratories. The Report on the Applicant cannot be completed by a proposed supervisor unless that person is, or has been, the applicant's supervisor.


  • Use this form in conjunction with the applicant's completed copy of an Application for an Industrial Postgraduate Scholarship, an Industrial R&D Fellowship, a Visiting Fellowship in Canadian Government Laboratories or a Northern Research Internship (Form 200).
  • Complete and send this report by the date specified on the form. NSERC will not consider the application as complete without the report.
  • If you submit a report on letterhead paper, you must also submit a signed copy of the Report on the Applicant, to comply with Privacy Act requirements.
  • The applicant should not view the completed report.
  • NSERC and review committees (composed of external experts) will use your report to assess the application for an award.

General Presentation

You must prepare your report on the applicant using these format standards:

  • Print must be in black ink, and be of letter quality (minimum standard).
  • Text must be single-spaced, with no more than six lines per inch.
  • The accepted font is Times New Roman regular 12 pts, or any comparable font – nothing smaller.
  • Condensed type is not acceptable.
  • Use standard page layout, left justified, with three-quarter inch (¾") margins.

Completing the Report

To create a new Report on the Applicant, enter the applicant's family name, given name and reference number.

If you are completing an evaluation, use only the form provided (one page) and one additional page if necessary.

Comment on each evaluation criterion listed below and provide a justification of your evaluation. Rather than providing general comments, assess the applicant's strengths and limitations for each criterion. Include specific examples of the applicant's accomplishments and contributions to support your assessment.

Evaluation Criteria

Research ability or potential

  • Quality of the applicant's contributions to R&D and their role in joint publications.
  • Quality of the journals in which the applicant has published.
  • Relevance of applicant's work experience and academic training to the field of proposed research.
  • Applicant's suitability for research (in the case of IRDF nominees, you should specifically address the suitability for research in industry) in terms of:
    • ability for critical thought and analysis;
    • ability to apply skills and knowledge;
    • judgment;
    • originality;
    • initiative and autonomy;
    • enthusiasm for research; and
    • determination and ability to complete projects within an appropriate period of time.

Communication, interpersonal and leadership abilities

  • Ability or potential to communicate scientific concepts clearly and logically in written and oral formats (e.g., quality of presentations and papers, effectiveness of teaching).
  • Ability or potential to interact effectively with co-workers in a scientific setting (e.g., capacity to share ideas, to provide and receive critical feedback).
  • Leadership ability or potential relevant to a scientific career (e.g., mentoring, teaching, project management, chairing committees, organizing conferences or meetings, supervisory experience).
Research ability or potential 70
Communication, interpersonal and leadership abilities 30
Academic excellence 15
Research ability or potential 50
Oral and written communication 10
Interpersonal and leadership abilities 10
Benefit to participant 15

Submitting the Report

Once you have completed your evaluation of the applicant, print and return the Report on the Applicant to the following person or organization:

For IRDF applications

Submit it to the nominating organization or to NSERC.

For VF applications

Submit it directly to NSERC.

Mailing address

If you are submitting this report directly to NSERC, mail it to the following address:

Scholarships and Fellowships Division
350 Albert Street
Ottawa, ON K1A 1H5

Privacy Issues

The information you are asked to provide is collected under the authority of the Natural Sciences and Engineering Research Council Act. Information on applications received by NSERC is stored in a series of NSERC data banks described in the federal publication Ce lien ouvre dans une nouvelle fenêtre Info Source. You can find details on how this information may be used in the Access to Information Act and the Privacy Act, in the NSERC Program Guide for Students and Fellows.

You must use the information provided by the applicant only to help you complete the Report on the Applicant, and not for any other purposes.

NSERC routinely gives applicants access to information about themselves that is kept in Council files, but does not provide the applicant with the name of the person who signed the evaluation or the names of any other applicants mentioned in a comparative context. However, due to the nature of the application process, applicants are usually aware of who has completed their evaluation. As a result, you cannot expect privacy or anonymity.