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Undergraduate Student Research Awards

Instructions for Completing an Application – Form 202

General Information

About the Program

Read the program description in the Program Guide for Students and Fellows before you complete the application.

Refer to the Frequently Asked Questions for Applicants and Proposed Research Supervisors for more information.

Who Completes the Application

Form 202 consists of Parts I and II. Part I must be completed by the applicant and Part II must be completed by the proposed research supervisor.

Important: Form 202 must be submitted electronically.

Presentation Standards

In each page of the online application, you will find instructions and tips on how to complete your application.

Personal Information

The collection, use and disclosure of personal information provided to NSERC is outlined in the following policy statements:

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the This link will take you to another Web site Access to Information Act and the This link will take you to another Web site Privacy Act. The information you provide is stored in a series of NSERC data banks described in This link will take you to another Web site Information about programs and information holdings.

Help with Program Information

  • Contact your institution’s USRA Liaison Officer (LO) if you have questions about the institution’s internal selection process or deadlines for the program.
  • Contact the staff responsible for the program for other questions.

Help with the NSERC On-line System

Completing and Submitting the Application – Part I (to be completed by the applicant)

If you have previously applied for a USRA, you cannot create a new Form 202. Instead, you must update Part I of the application previously submitted to your institution and upload new transcripts. Inform your LO of any changes you make to Part I.

  • Log in to the On-line System. The process will bring you to the eConsole page.
  • Select Forms - Student from the list under Forms Management.
  • Select Form 202, Part I.
  • Complete the required modules.

Completing the Application – Part I

Application Profile

Complete the required fields.

Personal Profile

All NSERC applicants have received, or will receive, an NSERC Personal Identification Number (PIN). Refer to your PIN each time you apply for an award and in future correspondence with NSERC. If you have not previously applied to NSERC, leave the field blank and a PIN will automatically be assigned by the On-line System. If you have previously applied to NSERC and do not remember your PIN, contact the On-line Services Helpdesk. Return to the eConsole page, select Maintain User Profile and enter your PIN. It will then appear on the Personal Profile page of the application.

NSERC asks applicants to provide data on their gender and linguistic capability and on whether they are disabled or belong to a visible minority group, on a purely voluntary basis. This data is not used during the review process. It is only used for statistical purposes. Applicants are invited to indicate on a voluntary basis whether they are Indigenous.

NSERC asks applicants if they consent to sharing information contained in the completed application, including personal information, with other funding organizations for the purpose of applying for joint funding opportunities. Declining to share information has no effect on the applicant’s success in obtaining an award. However, it may affect supplements that are administered as joint funding opportunities between NSERC and other organizations.

Addresses

If your current mailing address is temporary, indicate the leaving date. If you move after submitting your application, inform NSERC by sending an email to usra-brpc@nserc-crsng.gc.ca.

Ensure that your email address is up-to-date, as the award letters are sent directly to the applicants by email.

Academic Background

Include only current and past postsecondary programs. Do not include programs that you have not yet started. Provide the completion date for the proposed degree, if known.

Awards

Scholarships and other awards offered

List only competitive awards based on academic or research excellence and/or leadership or communication abilities. Include NSERC awards and declined awards. This section can be left blank if you have had no awards. You may list up to four awards, starting with the most recent.

Transcripts (attachment)

The transcripts must be uploaded and saved into a single Portable Document Format (PDF) file. They must also be scanned (black and white recommended), and whenever possible, in portrait style. You must include one copy of the legend located on the back side of each transcript. Do not scan the legend multiple times.

Official, up-to-date transcripts for all university programs must be provided. You must obtain this document from your registrar’s office. Transcripts such as those printed from the student’s account on the institution’s website are not official. In this context, official transcripts are those that show the name of the institution, the program in which you are enrolled, your complete course of study, your marks and the legend explaining acronyms, etc. We realize that transcripts provided directly to students are not official according to the definitions in use at Canadian institutions. Grade summaries that show only one term’s marks are not acceptable.

  • To be up-to-date, transcripts must show the term before the application was prepared. For example, if you applied to your institution USRA competition in February, the transcript must show the previous September to December term’s marks. First year students must include transcripts that show they have successfully completed one year, or two academic terms, of university study.
  • If you wish to hold an award at the institution at which you are enrolled, check with the LO at the institution. They may be able to help you obtain your transcript.
  • Transcripts that meet the criteria included above, and have been provided to you by the LO will be accepted for USRA applications even if they are labeled unofficial.
  • NSERC may require that official, original documents be provided after the completed application has been submitted to NSERC.

Submitting the Application – Part I

Once you have completed all the pages:

  • Click on the Portfolio page and select Verify to ensure that all the required information has been entered.
  • Once the verification is completed, the On-line System generates a reference number for Form 202, Part I.
  • Provide the reference number assigned to your application to your proposed research supervisor.
  • The proposed research supervisor must enter the reference number on Form 202, Part II, in order for the system to link the two parts into a complete application. Form 202 is then submitted electronically by the proposed research supervisor.

Completing and Submitting the Application – Part II (to be completed by the proposed research supervisor)

  • Log in to the On-line System. The process will bring you to the eConsole page.
  • Research supervisors should select Forms - Researcher from the list under Forms Management.
  • Select Form 202, Part II, and enter the applicant’s family name and reference number. By entering the reference number on Form 202, Part II, the system will link the two parts to form a complete application.
  • Complete the required modules.

Completing the Application – Part II

Project Profile

The title of the proposed research project may be used for publication purposes. It should describe the subject of the research for which you are seeking support. It should not contain a company or trade name. Spell out scientific symbols and acronyms.

Enter the "Research Subject Code" that best describes the proposed area of research. For a complete list of these codes, consult the List of Research Subject Codes for Scholarships and Fellowships.

Enter the name and department of the institution that will administer the award.

Research Supervisor Profile

Research supervisors who have previously applied to NSERC have received an NSERC Personal Identification Number (PIN) from the former On-line System, or a Common Personal Identifier (CPI) from the Research Portal. The PIN or CPI is mandatory for research supervisors and can be found on all official correspondence from NSERC. Refer to your PIN or CPI each time you apply for an award and in future correspondence with NSERC. If you do not remember your PIN or CPI, contact the On-line Services Helpdesk. Return to the eConsole page, select Maintain User Profile and enter your PIN. It will then appear on the Research Supervisor Profile page of the application.

If you have not previously applied to NSERC, leave the field blank and a PIN will automatically be assigned by the On-line System.

Current Employment

Enter your primary place of employment in section 1 and, if applicable, in section 2, your position at a Canadian postsecondary institution if it is different from your primary place of employment.

Address at Location of Tenure

Enter information as directed.

Outline of Proposed Research

Provide a description of the proposed research project for the period during which the award will be held. The proposed research must be related to a field in the natural sciences and/or engineering. Briefly specify the student's role.

Enter your active NSERC research grant application number. For Discovery Grants (DG) awarded before 2014, this is a six-digit number that can be found on all official correspondence from NSERC. The research grant application number for DGs awarded since 2014 is in the format YYYY-NNNNNN. For those DG recipients, simply enter the last six-digits (omit the year and the hyphen). If you are at a small institution and have no NSERC grant, but have been approved by NSERC for an exception, enter 999999.

Submitting the Application – Part II

Once you have completed all the pages:

  • Click on the Portfolio page and select Verify to ensure that all the required information has been entered.
  • Once the verification is completed, the status of the application will be changed to Completed. You should not make any changes to this form once it is completed.
  • The proposed research supervisor must submit the form to the LO at the institution by selecting Submit to LO. Note that the research supervisor is also submitting on behalf of the applicant, as the submission also includes Part I completed by the applicant.
  • If you need to update any information, contact the LO.

Intellectual Property Policy

Note that NSERC’s Intellectual Property Policy does not apply to USRA. Refer to the institution’s intellectual policy regulations in effect for USRA.

Signatures

NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional "physical" or "wet" signatures.

What do the Electronic or Original Signatures on the Application Mean?

Before you, as an applicant, provide the reference number assigned to your application to your proposed research supervisor, you must read and agree to the Terms and Conditions of Applying that appear in a pop-up window during the submission process. It is your responsibility to retain a copy of the agreed Terms and Conditions for your records.

The signatures of the institutional authorities certify that:

List for a Complete Application

Use the following list to make sure your application is complete.

  • Form 202, Part I (to be completed by the applicant)
    • Application Profile
    • Personal Profile
    • Addresses
    • Academic Background
    • Awards
    • Transcripts (attachment)
  • Form 202, Part II (to be completed by the proposed research supervisor and submitted electronically)
    • Project Profile
    • Research Supervisor Profile
    • Current Employment
    • Address at Location of Tenure
    • Outline of Proposed Research