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Undergraduate Student Research Award and Industrial Undergraduate Student Research Award

Instructions for Completing an Application – Form 202

General Information

About the Program

Important: Form 202 must be submitted electronically.

Read the program description in the Program Guide for Students and Fellows before you complete the application.

Who Completes the Application

Use Form 202 if you are applying for an Undergraduate Student Research Award (USRA) or an Industrial Undergraduate Student Research Award (IUSRA).

Form 202 consists of Parts I and II. Part I must be completed by the student and Part II must be completed by the proposed university research supervisor or the contact person at the host organization.

Presentation Standards

In each module of the online application, you will find instructions and tips on how to complete your application. You are responsible for submitting a complete application.

Personal Information

The collection, use and disclosure of personal information provided to NSERC is outlined in the following policy statements:

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the This link will take you to another Web site Access to Information Act and the This link will take you to another Web site Privacy Act. The information you provide is stored in a series of NSERC data banks described in This link will take you to another Web site Info Source Publications.

Help with Program Information

  • Contact your institution's USRA Liaison Officer or the organization where you want to undertake your research if you have questions about their selection process or deadlines for the program.
  • Contact the staff responsible for the program to which you are applying.

Help with the NSERC On-line System

  • Check the Frequently Asked Questions on how to use the On-line System;
  • Review the instructions available in the application;
  • Contact the On-line Services Helpdesk. Send an email to: webapp@nserc-crsng.gc.ca or call 613-995-4273. Include your email address and telephone number.

Completing the Application

Application Profile

Part I (to be completed by the student)

Personal Identification Number (PIN)

All NSERC applicants have received, or will receive, an NSERC PIN. Refer to your PIN each time you apply for an award and in future correspondence with NSERC. If you have not previously applied to NSERC, leave the field blank and a PIN will automatically be assigned by the On-line System. If you have previously applied to NSERC and do not remember your PIN, contact the On-line Services Helpdesk. Return to the eConsole page, select Maintain User Profile and enter your PIN. It will then appear on the Person Profile page of the application.

Reference number

Once Part I is completed online by the applicant, a reference number will be provided (see My Portfolio). This number must be forwarded to the proposed university research supervisor(s) page or the contact person at the host organization to complete Part II. If you are applying to more than one organization, forward the reference number to each of them.

Do not give your user ID and password to the person(s) you wish to complete Part II of your USRA application. Should they use it to sign on to your application, the system will overwrite your personal information with theirs. Your application would then be incomplete and NSERC would not be able to process it.

The reference number generated by the online process is not a PIN number.

Personal Profile

NSERC asks applicants to provide data on their gender, linguistic capability and whether they are disabled or belong to a visible minority group, on a purely voluntary basis.

This data is not used during the review process. It is only used for statistical purposes.

Applicants are invited to indicate on a voluntary basis whether they are Aboriginal.

Addresses

If your current mailing address is temporary, please indicate the leaving date. If there is no leaving date indicated, this is the address to which NSERC will send award letters and other correspondence for IUSRA.

USRA correspondence goes through the USRA Liaison Officer at the host institution. Individual student award letters for that program are sent to the tenure department at the host university.

If you move after submitting your application, please inform NSERC by sending an email to schol@nserc-crsng.gc.ca for USRA or industrial.awards@nserc-crsng.gc.ca for IUSRA.

Academic Background

Include only current and past postsecondary programs. Do not include programs that you have not yet started.

Awards

Scholarships, fellowships, and other awards offered

List only competitive awards based on academic or research excellence and/or leadership or communication abilities. Include NSERC awards and declined awards.

You may list up to four awards, starting with the most recent.

Transcripts (Attachment)

The transcripts must be uploaded and saved into a single Portable Document Format (PDF) file. They must also be scanned (black and white recommended), and whenever possible, in portrait style. You must include one copy of the legend located on the back side of each transcript. Do not scan the legend multiple times.

USRA

Official, up-to-date transcripts for all university programs must be provided. In this context, official transcripts are those that show the name of the institution, the program in which you are enrolled, your complete course of study, your marks and the legend explaining acronyms etc. We realize that transcripts provided directly to students are not official according to the definitions in use at Canadian universities. Grade summaries that show only one term’s marks are not acceptable.

To be up-to-date, transcripts must show the term before the application was prepared. For example, if you applied to your university USRA competition in February, the transcript must show the previous September to December term’s marks.

If you wish to hold an award at the university at which you are enrolled, please check with the USRA Liaison Officer. They may be able to help you obtain your transcript.

Transcripts that meet the criteria included above, and have been provided to you by the USRA Liaison Officer will be accepted for USRA applications even if they are labeled unofficial.

NSERC may require that official, original documents be provided after the completed application has been submitted to NSERC.

IUSRA

NSERC requires up-to-date official transcripts to be scanned and uploaded to the Transcript page of the application. Official transcripts are usually issued by the registrar’s office at your postsecondary institution and show the name of the institution, the program in which you are enrolled, your complete course of study, your marks and the legend explaining acronyms, etc. We realize that transcripts provided directly to students are not official according to the definitions in use at Canadian postsecondary institutions. Grade summaries that show only one term’s marks are not acceptable. Unofficial transcripts or transcripts that have been downloaded from the institution's website are not sufficient to demonstrate that the student meets the academic standards of the award.

To be up-to-date, transcripts must show the term prior to the one in which the application was prepared. For example, if you wish to hold the award for April to August, the transcript must show at least the previous September to December term’s marks.

How to Submit Part I

Once you have completed all the modules, go back to your My Portfolio page and select Verify to ensure that all the required information has been entered. Once the verification is completed, forward the reference number assigned to your application to your proposed university research supervisor or to the contact person at the host organization.

Part II (to be completed by the proposed research supervisor or the contact person at the host organization)

To complete this part:

  • Log in to the On-line System. The process will bring you to the eConsole page.
  • University research supervisors should select Forms - Researcher from the list under Forms Management. Contact persons at the host organization should select Forms - Partners from the Forms Management list.
  • Select Form 202, Part II, and enter the student’s reference number.

Complete the required modules. Note: IUSRAs can be held within the Canadian-based research facilities of any Canadian private-sector organization eligible to host an IUSRA. These awards may not be held outside Canada. For further information, see the Guidelines for Organizations Participating in NSERC Industrial Training Programs.

Project Profile

Title of proposed research project

The title may be used for publication purposes. It should describe the subject of the research for which you are seeking support. It should not contain a company or trade name. Spell out scientific symbols and acronyms.

Enter the "Research Subject Code" that best describes the proposed area of research. For a complete list of these codes, consult the List of Research Subject Codes for Scholarships and Fellowships.

Enter the name and department of the institution that will administer the award.

Research Supervisor Profile or Organization Contact Profile

Personal Identification Number (PIN)

This number is the supervisor’s NSERC PIN or Common Personal Identifier from the Research Portal. This is mandatory for university research supervisors and the contact person at the host organization. It can be found in the top right hand corner of all official correspondence from NSERC.

Current Employment

USRA

Enter your primary place of employment in section 1 and, if applicable, in section 2, your position at a Canadian postsecondary institution if it is different from your primary place of employment.

IUSRA

Enter your place of employment.

Address at Location of Tenure

Enter information as directed.

Outline of Proposed Research

Provide a description of the proposed research project for the period during which the award will be held. The proposed research must be related to a field in the natural sciences and/or engineering. Briefly specify the student's role. If you are submitting the application for:

  • a university applicant, enter your active NSERC research grant application number. This number can be found in the top right hand corner of all official correspondence from NSERC. If you are at a small university and have no NSERC grant, but have been approved by NSERC for an exception, enter 999999;
  • an industry applicant, indicate the name of the contact person at the host organization. Please note that the research outline should describe background information to position the research within the current context, state objectives and hypothesis, describe the proposed approach, methods and procedures to be used, and state the significance of the proposed research.

How to Submit the Full Application

Once the proposed university supervisor or the contact person at the host organization has completed all the modules, they must go back to the My Portfolio page and select Verify to ensure that all the required information has been entered. Once the verification is completed, the status of the application will be changed to Completed. You should not make any changes to this form once it is completed. The proposed university research supervisor must submit the form to the USRA Liaison Officer at the university by selecting Submit to LO. If you need to update any information, contact the USRA Liaison Officer.

Completed applications from organizations may be submitted to NSERC only by the designated contact person at that organization by selecting Submit to NSERC.

Intellectual Property Policy

Note that NSERC’s Intellectual Property Policy does not apply to this program. Refer to the universities’ intellectual policy regulations in effect.

Signatures

NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional "physical" or "wet" signatures.

Form 202 consists of Parts I and II. Part I must be completed by the student and Part II must be completed by the proposed university research supervisor or the contact person at the host organization.

Note: "Applicant" refers to the student (USRA and IUSRA), "institutional authority" refers to the university research supervisor (USRA), and "host organization" refers to the contact person at the host organization (IUSRA).

What do the Electronic or Original Signatures on the Application Mean?

Before you, as an applicant, forward the reference number assigned to your application to your proposed university research supervisor or to your contact person at the host organization, you must read and agree to the Terms and Conditions of Applying that appear in a pop-up window during the submission process. It is your responsibility to retain a copy of the agreed Terms and Conditions for your records.

The signatures of the institutional authorities certify that:

The signatures of the proposed host organizations certify that the organization:

  • certifies, to the best of its knowledge, that the information provided in the funding application and related documents is true, complete and accurate;
  • agrees with the content of the application and will provide the committed resources;
  • will use the grant/award only for the purpose for which it is awarded;
  • will meet financial and other reporting requirements specific to the grant/award or granting program;
  • acknowledges and accepts that NSERC reserves the right to defer or cancel a grant/ instalment if the continued need for funds is not demonstrated, if the program objectives and/or eligibility criteria are not being met, or subject to the availability of funds;
  • will inform NSERC of any changes in the status of the grant/award holder hosted in their organization or changes in the organization’s status;
  • will inform grant/award holders of their role, responsibilities and obligations with respect to any research requirements, including laws, regulations, standards or policies (the "Research Requirements") in the organization’s jurisdiction;
  • is aware of the requirement for grant/award holders to comply with the relevant provisions of the This link will take you to another Web site Tri-Agency Framework: Responsible Conduct of Research and with the terms and conditions set out in the program description;
  • certifies that it takes full responsibility for complying with any Research Requirements in its jurisdiction and will advise NSERC immediately, in writing, of any allegations or findings of breach of any Research Requirements in the organization by the grant/award holder;
  • will strive to provide an environment that supports the best research and that fosters researchers’ abilities to act honestly, accountably, openly and fairly in the search for knowledge. As best practices, the organization is referred to the This link will take you to another Web site Tri-Agency Framework: Responsible Conduct of Research, the This link will take you to another Web site Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans and the This link will take you to another Web site Canadian Council on Animal Care policies, guidelines, and recognized standards;
  • understands that maintaining public trust in the integrity of researchers is fundamental to building a knowledge-based society and is aware that in case of a serious breach of agency policy by the grant/award holder, the agency may publicly disclose the grant/award holder’s name, the nature of the breach, the organization where the grant/award holder was employed at the time of the breach and the organization where he/she is currently employed;
  • will acknowledge, wherever possible, NSERC's funding assistance;
  • agrees to the release of the organization's name in relation to the grant/award and/or as being eligible for NSERC industrial programs; and
  • accepts that non-compliance with, or misrepresentation of, any of these matters may result in actions by NSERC, including the disentitlement from eligibility for future funding.

List for a Complete Application

Use the following list to make sure your application is complete.

  • Form 202 – Part I (to be completed by the student)
    • Application Profile
    • Personal Profile
    • Addresses
    • Academic Background
    • Awards
    • Transcripts (attachment)
  • Form 202 – Part II (to be completed by the university research supervisor or the contact person at the host organization)
    • Project Profile
    • Research Supervisor Profile or Organization Contact Profile
    • Current Employment
    • Address at Location of Tenure
    • Outline of Proposed Research
  • Form 183B, Application (new or renewal) for Eligibility of Organizations to Participate in NSERC's IRDF, IPS and IUSRA Programs (completed by the organization within the last three years)
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