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Canada Graduate Scholarships-Michael Smith Foreign Study Supplements Program

Instructions for Completing an Application – CGS-MSFSS Form

General Information

About the Program

Important: The CGS-MSFSS form must be completed using the On-line System, but cannot be submitted electronically.

Read the program description in the Program Guide for Students and Fellows before you complete the application.

Where to Submit your Application

Submit your application to the Faculty of Graduate Studies (or its equivalent) at your institution. For a complete application, include the CGS-MSFSS form, the Outline of Proposed Research While Abroad and two Letters of Support.

Presentation Standards

In each page of the online application, you will find instructions and tips on how to complete your application.

Personal Information

The collection, use and disclosure of personal information provided to NSERC is outlined in the following policy statements:

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the This link will take you to another Web site Access to Information Act and the This link will take you to another Web site Privacy Act. The information you provide is stored in a series of NSERC data banks described in This link will take you to another Web site Info Source Publications.

Help with Program Information

Contact the staff responsible for the program to which you are applying.

Help with the NSERC On-line System

  • Consult the Frequently Asked Questions on how to use the On-line System.
  • Review the instructions available in the application.
  • Contact the On-line Services Helpdesk. Send an email to webapp@nserc-crsng.gc.ca or call 613-995-4273. Include your email address and telephone number.

Completing the Application

Application Profile

Title of proposal

The title will be used for publication purposes. It should describe the subject of the research for which you are seeking support. It should not contain a company or trade name. Spell out scientific symbols and acronyms.

Person Profile

Personal Identification Number (PIN)

All NSERC applicants have received, or will receive, an NSERC PIN. Refer to your PIN each time you apply for an award and in future correspondence with NSERC. If your NSERC PIN is unknown, leave the field blank.

NSERC asks applicants to provide data on their gender and linguistic capability on a purely voluntary basis. This data is not seen or used in NSERC peer review processes. It is used for statistical purposes, and may be used to identify prospective NSERC peer reviewers.

Applicants to some NSERC programs are invited to indicate, on a voluntary basis, whether they are disabled, or belong to a visible minority group. This data is only used by NSERC for statistical purposes.

Applicants to most NSERC scholarship and fellowship programs are invited to indicate, on a voluntary basis, whether they are Aboriginal. Although this data is not seen by NSERC award selection committees, it may be used by NSERC to identify and give awards to Aboriginal applicants whose applications were judged to be meritorious, but which could not be initially recommended because of budget limitations.

Address

If your current mailing address is temporary, indicate the leaving date. If there is no leaving date indicated, this is the address to which NSERC will send all correspondence.

If you move after submitting your application, inform NSERC by sending an email to schol@nserc-crsng.gc.ca.

Scholarship Information

Active scholarship

Select, from the dropdown list, the active CGS that you currently hold, or that you will take up before the start date of your research study period abroad.

End date of active scholarship

Indicate the end date of your active CGS.

Where you hold the scholarship

Select, from the dropdown list, the name of the Canadian institution and the department where you hold, or have accepted, your CGS.

Start and end dates of the research study period abroad

Complete the appropriate fields for the start and end dates as well as the number of months of support requested for your research study period abroad.

Notes
  • You must start your research study period abroad after the competition deadline date, but within one year of receiving the notice of award for the CGS-MSFSS. These notifications will be sent in August and December for the June and October application deadlines respectively.
  • Your research study period abroad must begin before the end date of your active CGS.

Ethical conduct for research involving humans

Does your proposal involve the use of human beings as research subjects? If Yes and the research differs from the initial proposal approved by the Research Ethics Board of your organization, resubmit the proposal for approval. You must also ensure that an ethics review is conducted in the host country (as per the This link will take you to another Web site Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans).

Location of Research Study Period Abroad

Indicate the location where you plan to undertake your research study period abroad. The location in this section might be different from the host supervisor’s home institution, if for example, the location of study is a field station, observatory etc. Details on the host supervisor’s institution will be requested in the following section.

Supervisors

Provide contact information for both your current and host supervisors. You must indicate the institution where your host supervisor is employed and can be contacted. This may differ from the location abroad indicated but the connection should be explained in your research proposal.

Budget Proposal

The supplement will cover costs associated with travel, living and other expenses (such as accommodation, meals, tuition, travel or study visas, insurance and other necessary costs) during the research study period abroad.

Enter amounts rounded up to the nearest dollar without any spaces or commas. The total estimated costs of the research study period abroad may exceed $6,000; however, the amount requested from NSERC cannot exceed $6,000. The total budget and amount requested from NSERC may also be less than $6,000.

Students should be aware that there is significant variability in costs by location (notably living costs) and are advised to get more information before completing this page.

Outline of Proposed Research While Abroad

The attachment must be a maximum of two pages, not including the CGS research proposal for CGS Master’s (CGS M) and Vanier CGS recipients.

Write in plain language. Your outline should be readable by someone with a background in the discipline but with no specialized knowledge of the particular field of research. Ensure that your proposal includes the following:

  • a detailed description of your proposed research activities during your research study period abroad. Be as specific as possible. State the objectives, methodology and expected outcomes and provide an indication as to how this relates and enhances your graduate research studies supported by your CGS;
  • a description of the potential benefits that you will derive from the proposed research study period abroad in relation to your current research objectives; 
  • timelines regarding your research study period abroad. These should include start and end dates for the tasks involved to bring the research to fruition; and
  • a copy of your most current CGS research proposal (for CGS M and Vanier CGS recipients only).  

Letters of Support

Two letters of support are required and are limited to one page each:

  • a letter (original, scanned or sent by email) from your current research supervisor supporting your research study period abroad; and
  • a letter (original, scanned or sent by email) from your potential host supervisor supporting your research study period abroad and indicating that they will commit the required resources (financial [if any], supervision time, equipment, library access, etc.) to support your planned research activities.

All letters must be signed and written on institution letterhead. Emails should be sent from an institution address (personal email addresses will not be accepted.)

Signatures

For applicants

Before you, as an applicant, can submit your application to NSERC, you must read and agree to the terms and conditions listed on the Terms and Conditions of Applying Form. It is your responsibility to retain a copy of the agreed terms and conditions for your records.

The signatures of the institutional authorities (if applicable) certify that:

  • the institution will abide by the roles and responsibilities as set out in the This link will take you to another Web site Agreement on the Administration of Agency Grants and Awards by Research Institutions with the three federal granting agencies; and
  • the institution agrees to comply with NSERC's data protection requirements and has adequate safeguards in place to protect sensitive information entrusted to it by NSERC for the purpose of administering applications and awards.
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