Natural Sciences and Engineering Research Council of Canada
Symbol of the Government of Canada

Common menu bar links

Chairs in Design Engineering (CDE) – Guide for Applicants

General Information

About the Grant
Read the grant description in the Program Guide for Professors before you complete the application.

Who Completes the Application?
The applicant must complete the application and include all required documentation. In addition, the Personal Data Form (Form 100) must be completed by each chair candidates and sent with the application form.

Presentation Standards

You are responsible for submitting a complete application that conforms to the presentation standards established by NSERC. Incomplete applications and applications that do not meet the presentation standards may be rejected, or be at a disadvantage, in comparison with those that are complete and respect the presentation standards. Where page limits are stated, pages in excess of the number permitted will be removed.

For more information, read the NSERC On-line Presentation and Attachment Standards.

Application Deadlines
Your application must be received at your institution’s research grants office by their internal deadline date; contact your research grants office for those deadlines.

For programs with deadlines, the application must be received at NSERC by 5:00 p.m. local time (at your location) on the deadline date. If it is not received by the deadline, it will be considered late and will be rejected. Application deadlines are indicated in each of the program descriptions, as well as on the Application Deadlines and Notification of Decision page.

Material or updates received under separate cover (before or after the deadline date) will not be accepted.

Personal Information

The collection, use and disclosure of personal information provided to NSERC are outlined in the following policy statements:

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the This link will take you to another Web site Access to Information Act and the Privacy Act (ATIP). The information you provide is stored in a series of NSERC data banks described in This link will take you to another Web site Info Source .

Help with Program Information

Contact the staff responsible for the program to which you are applying.

The person submitting a CDE proposal [the "applicant" on an Application for a Grant (Form 101)] must hold a senior administrative position in the university (such as department head, dean, vice-president or president), with direct or ultimate management responsibility for the proposed Chairholder. The applicant cannot be the Chair candidate or, for a renewal application, the current Chairholder. Applicants are encouraged to contact NSERC staff before submitting a proposal.

Information Required from Organizations Participating in Research Partnerships (Form 183A)

See the instructions for completing Form 183A.

It is very important that the letters from the supporting organizations address the points outlined in the instructions for Form 183A.

Application Instructions

Application Profile

Title of Chair in Design Engineering

The title of the Chair in Design Engineering will be used for publication purposes and must adhere to a specific format. The convention to be followed for the title of the Chair in Design Engineering is as follows:

NSERC/Supporting Org 1/Supporting Org 2/etc. Chair in Design Engineering in “Title”  or

NSERC/Supporting Org 1 Chair in “Title” Design Engineering

The title must begin with the word “NSERC,” and may contain the names of other supporting organizations, if appropriate (see Notes below). “NSERC” and each of the names of the supporting organizations must be separated by a forward slash (/), for instance, NSERC/RIM. In the event that there are multiple supporting organizations, the organization names must each be separated by a forward slash, for instance, NSERC/RIM/IBM. “NSERC” and the names of the supporting organizations must be followed by “Chair in Design Engineering” and the subject of the program to be established. Scientific symbols or acronyms in the title must be spelled out.

The following are examples of valid titles:

NSERC Chair in Design Engineering in Urban Systems Environmental Design

NSERC Chair in Design Engineering

NSERC Chair in Innovative Design Engineering

Notes:

  • The addition of supporting organization names in the title is at the discretion of the university with input from the supporting organizations. There is no requirement by NSERC to include any of the supporting organizations in the title.
  • Where there is more than one Chairholder in the Chair program, each of the Chairholders should use the same title.

Areas(s) of Research

Research Subject Codes

Consult the NSERC Code Tables. All applicants are required to select a primary research code.

Area of Application Codes

Consult the NSERC Code Tables. All applicants are required to select a primary area of application code from the list of Area of Application Codes.

Key Words

Provide a maximum of 10 key words that describe the proposal.

Certification/Requirements

Before completing this page, consult the Policies and Guidelines of the Program Guide for Professors concerning the requirements for certain types of research.

Research Involving Humans

If you check the box of Form 101 (form-fillable), you must provide your institution's administration with the appropriate certification indicating that research involving humans has been reviewed and has received the required approval.

Research Involving Human Pluripotent Stem Cells

If you check the box of Form 101 (form-fillable), or if through peer review the application is found to fall into this category and is recommended for funding, it will be forwarded, with your consent, to the Stem Cell Oversight Committee (SCOC) to ensure compliance with This link will take you to another Web site Human Pluripotent Stem Cell Research: Guidelines for CIHR-Funded Research. The SCOC review is in addition to the normal review by local Research Ethics Boards (REBs). Funding will not be released until approval has been obtained from the SCOC.

Research Involving the Use of Animals

If you check the box of Form 101 (form-fillable), you must provide your institution's administration with the certification from the animal care committee at the institution that the experimental procedures proposed have been approved and that the care and treatment of animals is in accordance with the principles outlined in the Canadian Council on Animal Care (CCAC) guide.

Research Involving Hazardous Substances

If you check the box of Form 101 (form-fillable), you must provide your institution's administration with the certification from the biosafety committee at the institution that the laboratory procedures being used comply with the safety precautions necessary for the level of containment required by the research.

Environmental Impact
The Environmental Information Form (Appendix A) may be required. For more information, consult NSERC’s Guidelines on Environmental Review and Assessment.

List of Chair Candidates

Enter the name of each Chair candidate.

Universities may nominate more than one Chair candidate jointly. Enter the time devoted by each Chair Candidate (in hours per month) to the proposed research/activity.

Note that a university may hold more than one design Chair from NSERC from different competition years. However, the incremental benefit from awarding a second Chair in this area must be substantial – the Chairs must be complementary and synergistic. Multiple applications from a university to the current competition would tend to call the university’s design strategy into question.

A Chair may have a number of “satellite” positions attached to it to allow the Chairholder to recruit different design experts from inside and outside the university for certain periods of time, depending on need and opportunity. There may be a need for “horizontal” product- or problem-oriented Chairs (covering a number of disciplines and departments), or “vertical” discipline-based Chairs (dedicated to a single discipline or department).

Another variation might be a Chair and co-Chair arrangement, involving a tenured “academic” Chairholder with an adjunct professor from industry as the “industrial” co-Chair. There may also be opportunities to appoint prestigious part-time Chairholders from business or industry, a model that is highly successful in engineering schools in Europe. “Design engineer in residence” may be another interesting concept.

Supporting Organizations

For supporting organizations (such as an industrial partner or a government department), enter information about the authorized representative(s).

If the application is being submitted in paper format, a signature must be provided by each authorized representative of the supporting organization (such as an industrial partner or a government department).

The applicant must ensure that the co-applicants from other institutions obtain the appropriate signature from the authorized officer of their organization prior to submitting the application to NSERC (read the Signatures requirements within this document).

Summary of Proposal for Public Release

The summary is intended to explain the proposal in language that the public can understand.

Using simple terms, briefly describe the nature of the work to be done. Indicate why and to whom the research is important, the anticipated outcomes and how your field and Canada will benefit.

This plain language summary will be available to the public if your proposal is funded.

If you wish, you may also provide a summary in the other official language in the text box identified for that purpose.

Proposed Expenditures

Before completing this page, read the instructions and consult the Tri-Agency Financial Administration Guide for information about the eligibility of expenditures for the direct costs of research and the regulations governing the use of grant funds.

The overall support (combined salary and program portions) to the Chair budget by the eligible industry partner(s) must equal or exceed the amount requested from NSERC. The NSERC versus industry funding distribution between the salary and program components may vary. The NSERC manager responsible for your grant will assist in establishing the ratios upon releasing the funds, if successfully awarded.

Specific to the Chairs in Design Engineering, NSERC will allow administrative expenses up to a cost of $40,000 per year. These expenses must be paid only from partner funds. This is in recognition of the substantial administrative tasks required to support the many interactions with partners typical in Chairs in Design Engineering involved with undergraduate design projects.

It is NSERC’s expectation that if more than one Chair is proposed, the Chairs will work jointly on the proposed action plan, but may receive separate salary amounts. 

For each proposed Chairholder, list the following for each year of the grant:

  • Salary costs: Chairholder's salary, including benefits. Please note that this salary will not be indexed for increases in cost of living or progression through the ranks. Any such increases would be paid by the university outside of the Chair in Design Engineering budget. However, Chairs that renew may reset the salary to account for nominal salary increases that would have been paid by the university during the first term for the purposes of calculating the salary funding of the second term.
  • Program costs: Direct costs of the program for each of the following categories and corresponding sub-categories: Salaries and Benefits; Equipment or Facility; Materials and Supplies; Travel; and Dissemination Costs.

Use the budget table in Form 101.

Budget Justification

Use additional pages to explain and justify the need for each item listed in the program costs.

Provide sufficient information to allow reviewers to assess whether the resources requested are appropriate, clearly linking the expenses to the proposed action items.

Salaries and Benefits

Give the categories of employment and proposed salaries (including non-discretionary benefits) of students, postdoctoral fellows, research staff, and the project manager. Describe the roles of any undergraduate or graduate students, or postdoctoral fellows who will be participating in the program.

If applicable, any additional salary requests for support staff specifically required to help achieve the research outcomes (research associates/assistants, technicians, project manager, or other professional staff) must be clearly justified and their roles explained. It is expected that the number of support staff should be in a clear minority in comparison to the students and postdoctoral fellows mentioned above.

Note: Industrial partner staff salaries are not an eligible program cost.

Equipment or Facility

Give a breakdown of the items requested. Provide details on models, manufacturers, prices and applicable taxes. Justify the need for each item requested. Quotations may be required. The Quotations page allows you to describe the quotations to be sent with the proposal.

Fees to be paid for the use of equipment or a facility should be described (e.g., hours and rate).

Note: Equipment purchases from the industrial partner are not an eligible program cost.

Materials and Supplies

Provide details and explain major items.

Travel

Explain briefly how each activity relates to the proposed design activities.

Dissemination

Provide details of publication costs, user workshops or other activities.

Other Expenses

List all items not relevant to previous categories, and provide a brief explanation for major items.

Contributions from Supporting Organizations

For the Chairs in Design Engineering grants, NSERC will match cash contributions from sponsoring private and public organizations up to a maximum of $200,000 per year, or $1 million over the five-year term of the Chair.

Although industry funding for the Chair is highly desirable, it is not mandatory, provided the total funding available is adequate to support the Chair and the Chair's Action Plan. NSERC will accept, for matching purposes, funding from any source other than the federal granting agencies, including incremental contributions from the university itself, industry, government, or any other private or public sector organization.

NSERC will also consider matching in-kind contributions consisting of staff time, salaries, equipment and any other resources provided by the business and industry partners of the Chair. The total eligible matching commitment in any five-year term must be at least equal to NSERC's commitment during the same period. To be considered “cash equivalent,” the in-kind contribution, in the form of goods or services, must represent an incremental expense that the supporting organization would not incur outside of the Chair program, and would have to be purchased with grant funds if not donated. (Please consult NSERC staff to determine whether “cash equivalent” in-kind contributions by an industrial partner may be considered for NSERC leveraging.) Note that eligible cash contributions from supporting organizations must be deposited in a university grant account.

If additional financial commitments are secured after the Chair has started, NSERC will consider adjusting its level of funding (up to the maximum totals discussed above) on an annual basis. Requests for additional matching funding from NSERC (up to the maximum totals) should be made at that time. The request should be supported by a full description of the incremental impact that will result from the additional funding, and by a revised budget.

The contributions from NSERC and the Chair's sponsors can be used to cover the Chairholder's remuneration (contract, retainer, honorarium, fee, salary and benefits, etc.) plus the cost of design teaching, design and development practice and design-oriented or design-related activities, including the promotional activities undertaken by the Chair.

List all contributions from organizations that are eligible for matching funding, and from other supporting organizations that are not eligible for matching funding by NSERC.

For each supporting organization, list:

  • all the cash contributions to the Chair program (do not include contributions to university overhead);
  • all "cash equivalent" in-kind contributions, if applicable. Although these contributions may not be eligible for matching funding by NSERC, the contributions indicate a level of commitment from the supporting organizations that can add strength to the proposal;
  • all other in-kind contributions, if applicable. Although these contributions are not eligible for matching funding by NSERC, the contributions indicate a level of commitment, including collaboration with the university research team, from the supporting organizations that can add strength to the proposal; and
  • contributions to university overhead (optional).

If listing more than one supporting organization, complete a Contributions from Supporting Organizations Form (form-fillable) for each organization and include it/them with your submitted application.

Form 183A and Letter of Support (and attachments, as required)

A completed Form 183A, letter of support and any other required documents must be attached for each organization participating in a research project. Either the applicant or the supporting organization must complete all applicable pages of the form and provide the required documents.

If you are submitting your application in paper format and the supporting organization(s) is filling out Form 183A, you must request paper copies of the form, letter of support and any other attachments required.

Contributions from Supporting Organizations - Attachment

"Cash equivalent" In-kind Contributions to Direct Costs of Research

Explain the rationale for including this contribution as a "cash equivalent" in-kind contribution. Justify the value of each item. Clearly show that this contribution represents an incremental expense that the supporting organization would not incur outside of the Chair's research program.

Other In-kind Contributions

Justify the value of each item. Clearly indicate how this contribution will enhance the overall quality of the program.

Quotations - Attachment

Provide two recent quotations for items or systems costing more than $25,000 before taxes. Provide justification if two quotations are not available.

Intellectual Property

Discuss plans for the protection and disposition of intellectual property arising from the grant. Outline the broad terms of the agreement between supporting organizations and academic institutions on the rights to exploit the research results, and on the freedom to publish. (See the Policy on Intellectual Property in the Program Guide for Professors.)

Intellectual Property - Attachment

If available, include a copy of the research or intellectual property agreement that exists between the academic institution and any supporting organizations (see Policy on Intellectual Property in the Program Guide for Professors).

An application will be accepted even if a signed copy of the Intellectual Property Agreement between the industrial supporting organization and the university is not available at the time of submission (the Agreement can be sent as a follow-up). However, if the grant is awarded and if considered necessary, a signed Agreement must be provided to NSERC for review before funds can be released. Such agreements are considered confidential and are not made available to peer reviewers.

Proposal

Note that there are two sections to this document: the first section must be completed by the university applicant; and the second must be completed by the Chair candidate.

CDE Objectives

The CDE objectives cover four interdependent and overlapping areas:

  • Contribution to the training of highly qualified personnel
  • Design and development
  • Collaboration
  • Promotion

Contribution to the Training of Highly Qualified Personnel: to expand and improve Canada's capacity in design engineering

This objective is aimed at increasing the number and the quality of design engineers coming out of our engineering schools, and providing high-quality education and training in design engineering to all undergraduate and postgraduate engineering students. It focuses on innovation in teaching and learning, and on equipping engineering students with all the right skills (hard and soft skills), knowledge and professional and personal attributes that the engineering profession and future employers require.

Design and Development: to design and develop innovative and efficient products, processes, systems and technologies

This objective addresses the design and development of new and improved products, processes, systems and technologies in addition to innovation in design practice, tools, methodologies and approaches.  Explanation of the integration of the research activities of the proposed Chair should be outlined.

Collaboration: to establish effective design partnerships, design teams and design networks

Design engineering is a multidisciplinary and multi-functional profession, and linkages to professionals and experts inside and outside the university are, therefore, a vital aspect of a Chair's work.

This objective is aimed at the creation and development of effective relationships leading to collaborative activity and synergies involving:

  • design partnerships with industry, business and other receptors;
  • design teams involving faculty, professional staff and students in other scientific and engineering areas from within the university and from other educational/training institutions, as well as experts and professionals from outside the university; and
  • design networks linking other Chairs, faculty, professional staff and students in other Canadian universities through active participation in the Canadian Engineering Education Association (CEEA) and related opportunities.

Promotion: to promote innovative designs, design practices and design solutions

The aim of this objective is to generate an increased awareness and appreciation, in both the research and outside communities, of all aspects of design engineering.

As advocates for design engineering, all Chairs give advice, teach, give specialized courses and lectures, and promote innovative designs and design practices.  The Chair should present a plan for design advancement, including plans for publications and presentations in both peer-reviewed and non-peer reviewed vehicles.

Structure of the Proposal

Apart from the basic structure outlined below, the proposal is free-form. It allows the university the flexibility to be creative and innovative in structuring the Chair and the Chair's Action Plan. The university should make the best possible case for the establishment of the best possible Chair, in line with the university's goals, priorities, aspirations and resources. 

The proposal

The proposal itself consists of five parts and must be structured with the following sections:

  • Cover Page
  • Summary
  • University's design strategy
  • Chair's Action Plan – The Chair's action consists of four elements:
    • Contribution to the training of highly qualified personnel
    • Design and development
    • Collaboration
    • Promotion
  • Chairholder information
  • Detailed budget
  • Candidate’s CV

Cover Page

  • Applicant
    Provide the name, title, position, university, address, telephone and fax numbers, and email address of the applicant (the applicant must be the Dean of Engineering or equivalent).
  • Chair Candidate
    Provide the name, title, position, university, address, telephone and fax numbers, and email address of the Chair Candidate.
  • Amount requested from NSERC
    Indicate, in a summary table, the total amount (in dollars) requested from NSERC for each year of funding.
  • Amount contributed by supporting organizations
    Indicate in a summary table, the total amount (in dollars) being contributed by the partners in cash and in-kind for each of funding.

Summary (up to one page)
Outline, in point form, the proposed activities and their impact in relation to the objectives of the Chairs in Design Engineering.

University's design strategy (up to two pages) – to be completed by the applicant. The applicant should outline the design strategy in the context of the four objectives noting:

  • the general nature and level of current design engineering teaching, design activity and other design-related or design-oriented activities within the university;
  • the university's design philosophy and strategy, including the objectives, activities, contributions and expected results in relation to the contribution to the training of highly qualified personnel, design and development, collaboration and promotion;
  • strategies and activities undertaken by the university to promote design engineering, enhance design engineering activity and raise the profile and prestige of design engineering within the university;
  • the overall vision for engineering within the university and how design engineering and a design engineering chair support that vision;
  • the anticipated evolution of design engineering teaching and design activity, including plans for expansion, enhancements and other changes in current design engineering activities;
  • the relevance, significance and impact of the activities, contributions and expected results outlined in the university's design strategy in support of the program's contribution to the training of highly qualified personnel, design and development, collaboration and promotion objectives; and
  • the degree of innovation and creativity reflected in the university's design strategy; and
  • previous and anticipated contributions by the university and/or the candidate in support of the Canadian Engineering Education Association (CEEA).

Chair’s Action Plan (up to 13 pages) – to be completed by the Chair candidate(s)

The Action Plan details the activities and contributions to be undertaken by the Chair in response to each of the four objectives (training, design and development, collaboration, and promotion). All relevant citations are expected to be incorporated into the proposal. The Plan also outlines the anticipated results and the significance of their impact on achieving those objectives. The Plan must include, in tabular form, a list of the milestones, initiation and completion dates, and performance indicators organized by objective. It is expected that some of the proposed activities will be in support of more than one objective. It is anticipated that the action plan will outline the impact of the Design Chair outside the host institution.

The four elements of the Action Plan include:

  • Contribution to the training of highly qualified personnel (up to five pages);
  • Design and development (up to four pages);
  • Collaboration (up to two pages); and
  • Promotion (up to two pages).

For each of the four elements of the Action Plan, discuss:

  • the activities and contributions proposed to meet the CDE objectives;
  • the anticipated results, outcomes and contributions the Chair will produce, as well as the significance, relevance and impact of those results with respect to the objectives;
  • the degree of innovation and creativity in each of the activities;
  • any potential problems or risks that may delay or prevent completion of the proposed activities as planned;
  • the relevance and effectiveness of the activities and contributions proposed in the Action Plan in support of the contribution to the training of highly qualified personnel, design and development, collaboration and promotion objectives;
  • the significance and impact of the anticipated results of the Action Plan and their contribution to achieving the objective;
  • the integration of research activities with the Action Plan;
  • plans for publications and presentations in both peer-reviewed and non-peer reviewed vehicles;
  • the scale and level of effort envisaged (people, resources, time, students involved, etc.) and the budget needed to carry out the activities;
  • quantitative and qualitative performance measures and progress indicators; and
  • the expected contribution to the CEEA over the Chair’s term.

Metrics and Performance Indicators (one page)
The Chair is required to provide quantitative and qualitative output measures and performance indicators that will be used to measure and assess progress and performance in the Chair's Action Plan.

The plan must include, in tabular form, a list of the milestones, initiation and completion dates, and performance indicators organized by objective.

Chairholder Information (up to one page)

Summarize and explain why the university feels the proposed candidate is the best possible candidate. In addition to this one-page summary, include information and documents (such as a CV, original letters of support and other evidence of contributions and performance), using as many pages as are needed, to make the best case for the nomination of the proposed candidate.

The proposed Chairholder(s) should include a CV that clearly demonstrates the candidate’s contributions to design engineering, design engineering training and design-oriented research. It is not necessary to use the standard NSERC Form 100 to present the candidate’s CV; however, the following sections should be highlighted:

  • Demonstrated expertise/accomplishment in:
    • teaching
    • design
    • process
    • impacts
  • Additional design expertise/experience

All the relevant information, including about the publications—dates, details of paper (conference, journal, refereed, etc.) must be listed. Any relevant grant information, including the funding amount, must be included.

Describe the nature of the position(s) to be created; the qualifications, background and personal qualities of the candidate(s); and how these match the requirements of the position. 

This section explains, and makes the case for, the proposed Chair candidate and the candidate’s status, rank, title, terms of employment and remuneration.

The purpose of this section is to demonstrate:

  • that the proposed candidate has the necessary level and quality of design and teaching experience, as well as the professional and personal skills and attributes to enhance the university's design activities and to accomplish the Chair's objectives and Action Plan;
  • significant design experience, particularly in the area of the Chair proposal;
  • the excellence, suitability and effectiveness of the candidate in terms of carrying out the Action Plan successfully;
  • the suitability and sustainability of position arrangements for enhancing the status, effectiveness and credibility of the candidate within the university and within the design community outside the university.

Detailed budget
Use the proposed expenditures (Form 101 form-fillable) to provide the following information for each of the five years of the Chair.

Cash expenditures
List all expenditures for each line item in the operating budget and explain how the amount was derived. The following items are defined as direct costs and are eligible expenditures:

  • the salary (including benefits), contract, stipend or other remuneration of the Chairholder, based on the amount established at the time of application and, for budgeting purposes, kept constant throughout the five-year period;
  • salaries for professional staff, including remuneration for temporary appointments of design experts from outside the university;
  • salaries for technical assistants;
  • stipends for undergraduate and postgraduate students;
  • other operating costs of the Chair and related activities; and
  • allocation of the replacement salary for internal candidates.

Criteria

Refer to the description of the Chairs in Design Engineering (CDE) Selection Criteria in the Program Guide for Professors for a list of criteria that will be used to evaluate the application.

Number of Copies

You must print it out and mail two copies of the paper version, along with an electronic copy (e.g., on a USB key, Compact Disc, etc.) of the application. Applications cannot be submitted on-line, and they must follow the NSERC On-line Presentation and Attachment Standards.

Where to send the application

Completed applications should be sent to the following address:

Research Partnerships
NSERC
350 Albert Street
Ottawa, Ontario
K1A 1H5

References

  • Use this section to provide a list of literature references.
  • Do not refer readers to websites for additional information on your proposal.
  • Do not introduce hyperlinks in your list of references.

Letters of Reference

Three letters of reference, for each proposed candidate, must be sent directly to NSERC. These letters must be provided by experts who are external to the host university and who can attest to the stature and scientific and design reputation of the candidates. For each Chair candidate, give the name (mandatory) and the organization and country (optional) of each of the three persons who will be providing letters of reference.

Environmental Information Form (Appendix A)

An Environmental Information Form (Appendix A) must be completed and uploaded to the Environmental Impact page if required.

Appendix C – External Reviewer (Referee) Suggestions

Suggest the names of five people competent to assess the technical aspects of the proposal. This list should include experts from the academic community and the government sector, and must include at least one expert from the industrial sector. As appropriate, also include people competent to assess the aspects outside the natural sciences and engineering.

Give the name, complete mailing address, telephone and facsimile numbers, email address and the area(s) of expertise of potential external reviewers (referees).

External reviewers (referees) should be able to review the proposal in the language in which it is written.

You may also request, in a cover letter, that some individuals or companies not be involved in the review of your application. Your request will be taken into account by NSERC.

Conflict of Interest
To avoid any conflict of interest, an external reviewer (referee) should not:

  • be from the same institution as the applicant or any of the co-applicants;
  • have been a research supervisor or graduate student of the applicant or any of the co-applicants, within the past six years;
  • be providing letters of support for the application;
  • have collaborated with the applicant or any of the co-applicants, within the past six years, or have plans to collaborate with them in the immediate future;
  • be an employee of a non-academic organization with which the applicant or any of the co-applicants, has had collaboration within the past six years; and
  • be in any other potential conflict of interest (e.g., personal, financial).

Suggested reviewers should not be in a conflict of interest. Refer to the This link will take you to another Web site Conflict of Interest and Confidentiality Policy of the Federal Research Funding Organizations for more information. In addition, reviewers must sign the This link will take you to another Web site Conflict of Interest and Confidentiality Agreement for Review Committee Members, External Reviewers, and Observers before they access the application material.

Other Documents

If you need to provide other documents, such as a collaborator's curriculum vitae (C.V.), give a brief description of the document and indicate whether you will be submitting it as an attached file or as a paper copy.

Cover Letter

The cover letter is optional and should only be used if you wish to provide NSERC with additional information that will not be shared with external reviewers (referees), such as a request that an individual or group of individuals not be involved in the review of your proposal. NSERC will take such a request into consideration. The cover letter must contain your name, the NSERC grant to which you are applying and the title of your application.

Note: This letter may be accessible to these individuals under the Privacy Act.

Signatures

NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional “physical” or “wet” signatures. Refer to the Frequently Asked Questions in the Program Guide for Professors for more details.

What do the electronic or original signatures on the application mean?

For Applicants
Before you, as an applicant or co-applicant, submit your application to NSERC or link your Personal Data Form to an application, you must read and agree to the following terms and conditions.

Note:For administrative reasons, the term applicant refers to the proposed Chairholder in this section and the next.

By submitting your application or linking your Personal Data Form, you are certifying that:

  • You have provided true, complete, accurate information in your funding application and related documents, and you have represented yourself, your research and your accomplishments in a manner consistent with the norms of the relevant field.
  • If you are the applicant, you have ensured that others listed on the application have agreed to be included in the application.
  • If you are a co-applicant, you agree that the applicant will administer the grant/award on behalf of the group/team.
  • You are not currently ineligible to apply for and/or hold funds from NSERC, the Social Sciences and Humanities Research Council (SSHRC), or the Canadian Institutes of Health Research (CIHR), or any other research or research funding organization worldwide for reasons of breach of policies on responsible conduct of research, such as ethics, integrity or financial management policies. If at any time you become ineligible for any of these reasons, you will advise your institutional officials and NSERC immediately, in writing.
  • You have read, understood and agree to comply with the This link will take you to another Web site Tri-Agency Framework: Responsible Conduct of Research both in the submission of your application and in carrying out the research funded by NSERC.
  • If you are or have been (at any time during the past 12 months) a federal public servant, you have complied with and will continue to respect the This link will take you to another Web site Values and Ethics Code for the Public Sector.
  • Consent has been obtained from trainees to include limited personal information about them in the application.
  • You understand the Access to Information Act and the Privacy Act and the Use and Disclosure of Personal Information Provided to NSERC as they pertain to your information.
  • You consent to the sharing among the three federal granting agencies (NSERC, SSHRC and CIHR) and with any academic institution to which you are, or may become, affiliated, of any and all information, including personal information, in any way related to the application and to the grant/award.
  • In the event of any change in your eligibility status, you will inform NSERC and your institutional officials immediately, in writing.

By submitting your application or linking your Personal Data Form, you are also confirming that, during tenure of the grant/award, you will comply with the terms and conditions of the grant/award.

Consent to Disclosure of Personal Information: You understand that maintaining public trust in the integrity of researchers is fundamental to building a knowledge-based society. By submitting any application, by linking your Personal Data Form (Form 100 or 103CV) as a co-applicant to an application, or by accepting funding from CIHR, NSERC and/or SSHRC, you affirm that you have read and you agree to respect all the policies of these agencies that are relevant to your research, including the This link will take you to another Web site Tri-Agency Framework: Responsible Conduct of Research. In case of a serious breach of agency policy, the agency may publicly disclose your name, the nature of the breach, the institution where you were employed at the time of the breach and the institution where you are currently employed. You accept this as a condition of applying for, or receiving, agency funding, and you consent to such disclosure. If you do not agree to the disclosure of your personal information, you cannot participate in this application.

Note: If you have any concerns about your ability to comply with the terms and conditions listed above, contact your institutional official or NSERC staff responsible for the program immediately. Do not agree to the terms and conditions and do not submit your application or Personal Data Form until you are certain that you can and will comply with all of the requirements.

The signatures of the institutional authorities certify that:

  • the institution will abide by the roles and responsibilities as set out in the This link will take you to another Web site Agreement on the Administration of Agency Grants and Awards by Research Institutions with the three federal granting agencies, including the This link will take you to another Web site Tri-Agency Framework: Responsible Conduct of Research ;
  • the applicant and co-applicant(s) have met, or will meet, the eligibility requirements;
  • prior to submission of this application, the institution has obtained written approval from any other institutions involved in the application process; and
  • if the applicant discloses any potential intellectual property (IP) arising from the research, he or she and the institution will endeavour to obtain the greatest possible economic benefit to Canada from the resulting commercial activity. Note: This requirement for disclosure is not intended to supersede any IP ownership policy that the institution already has in place.

The signatures of authorized officers of other supporting organizations certify that the organization:

  • agrees with the content of the application and will provide the committed resources; and
  • agrees to the release of the public summary of the award and to the publication of the organization's name as a supporter of the initiative.

If you are both the applicant or co-applicant and a principal of a collaborating organization, another senior official must sign on behalf of the organization.

List for a Complete Application

Use the following list to make sure your application is complete.

  • Application for a Grant (Form 101)
    • Application profile
    • List of Chair candidates
    • Collaborators – if required
    • Area(s) of research
    • Certification/Requirements
    • Supporting organizations
    • Summary of proposal
    • Proposed expenditures
    • Budget justification (attachment)
    • Contributions from supporting organizations
    • Contributions from supporting organizations (attachment) - if additional pages required
    • Quotations − if required
    • Relationship to other research support (attachment)
    • Intellectual property
    • Intellectual property (attachment)
    • Proposal (attachment − two sections: proposal for establishing a Chair, to be prepared by the University; and a detailed proposal, to be prepared by the Chair candidate(s))
    • Literature references
    • Appendix A (Environmental Information Form) – if required
    • Appendix C (External Reviewer [Referee] Suggestions) - specialists from academic and design communities as well as from industry
    • Other documents – if required
    • Cover letter – optional
  • Personal Data Form (Form 100) – for each Chair candidate
    • Personal information (appointment, academic background, HQP)
    • Design Engineering Experience
    • Research support
    • List of HQP
    • Design Engineering Contributions
    • Appendix A (Personal Data) – one original only – do not photocopy
    • Appendix B (Eligibility Questionnaire) – one original only – do not photocopy (if required)
    • Appendix C (Description of Applicant’s Activities) – if required
  • Form 183A (Information Required from Organizations Participating in Research Partnerships Programs) and attachments:
    • General information on the organization
    • Research and development activities
    • Applicant information
    • Organization's contributions
    • Signature
    • Supporting organization’s letter of support
    • Profile of company
    • Statement on ownership of supporting organization (if applicable)
  • A letter from the university administration confirming its support of the Chair, including any cash contribution or additional letters of support from collaborating faculty and/or organizations (for initiatives that go beyond the department, additional letters of support from other departments should be provided)
  • List of providers of letters of reference
  • Three letters of reference for each Chair candidate – to be sent directly to NSERC
  • Terms and Conditions of Applying Form
People Discovery Innovation