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|Duration||Five years, renewable once|
|Application Deadline||There is no competition currently scheduled for this program.|
|How to Apply||See below|
To complete Form 183A and the Terms and Conditions of Applying Form, select the links above.
The Chairs for Women in Science and Engineering (CWSE) Program was launched in 1996. The goal of the program is to increase the participation of women in science and engineering, and to provide role models for women active in, and considering, careers in these fields. The CWSE Program is regional—with one Chair for each of the Atlantic, Quebec, Ontario, Prairies, and British Columbia/Yukon regions. NSERC funding must be matched by cash contributions from supporting organizations.
Chairs are tenable at any NSERC-eligible Canadian university within a designated region. Chairs are approved for a five-year term, renewable for an additional term of three to five years.
NSERC will match cash contributions from the host university and supporting organizations (partners) up to a maximum of $70,000 per year. In addition, as of fiscal year 2016-2017, NSERC will contribute an extra $40,000 per year if the partners contribute at least $70,000, for a total of $110,000 per year. In the event that partners contribute less than $70,000 per year, NSERC will match their contribution without any extra funds. NSERC will also consider matching in-kind contributions consisting of staff time, salaries, equipment, and any other resources provided by the supporting organizations.
NSERC will also match host university cash contributions of $20,000 with $25,000 to support a postdoctoral fellow or research engineer to help the chairholders maintain their research activity at a high level during their tenure as a CWSE. Note: The Chair must hold NSERC research funding as the primary investigator to be eligible to receive the $25,000 to support a postdoctoral fellow.
Chairholders are expected to contribute up to 50 percent of their time to the activities of the Chair and the remaining time to their professor/researcher activities at the university. If the chairholder’s salary is wholly covered by the host institution, the portion of the salary corresponding to the Chair’s activities (commensurate with the release time granted by the host institution) will be considered as a contribution that can be matched by NSERC funds (project component). Alternatively, NSERC and supporting organization funds may also be used to cover a portion of the salary corresponding to the Chair’s activities (salary component). For instance, if the candidate proposes to spend 50 percent of her time on Chair-related activities, the contributions from NSERC and the supporting organization(s) can be used to defray up to 50 percent of her salary. The university will be responsible for any salary increments over the course of the award due to merit, progression through the ranks and inflation. Applications that contain a salary component must be clearly indicated as such.
If additional funding commitments are secured after a chair has started, NSERC will consider adjusting its level of funding. Requests for additional funds (up to the maximum total of $135,000) must be supported by a full description of the changes that will result from the additional funding and by a revised budget.
All expenses charged to CWSE moneys must abide by the Tri-Agency Financial Administration Guide (TAFAG) on the use of grant funds. In addition, the salaries and non-discretionary benefits for a Project Manager for assistance in the development and general management of the Chair’s program and activities is considered an eligible expense for this program. Note: administrative tasks are not an eligible expense as per the TAFAG.
Supporting organizations (which must include a minimum of one private-sector organization contributing in cash) may include private- or public-sector organizations, universities (other than the host institution), communities or individuals.
Interactions with the Chair’s supporting organization(s) helps expand the visibility and reach of the Chair and increases awareness of issues surrounding women in science and engineering to sectors beyond academia. Although NSERC encourages interactions between the Chair and its supporting organizations, such interactions are not mandatory. There is no requirement that formal collaborations take place between the Chair and supporting organizations.
Chair candidates must be women and meet NSERC's regular eligibility criteria to apply for or receive NSERC funding. Candidates (already holding a faculty appointment at a Canadian university) must either hold a current NSERC Discovery Grant or be awarded one prior to taking up the Chair.
Applications may be submitted by any NSERC-eligible Canadian university located in the appropriate region, or jointly by two or more eligible institutions located within the same region.
Description and guidelines
The applicant must be the senior administrator (e.g., Department Head, Dean, Vice-President or President) with direct or ultimate responsibility for the proposed Chair. The applicant cannot be the candidate for the Chair. There is no special application form for this program. The application should follow these general presentation guidelines:
Note: If an application does not meet these standards, it may be rejected.
Structure of the proposal
Apart from the basic structure outlined below, the proposal is free form. This allows the university the flexibility to be creative and innovative in structuring the Chair and the Chair’s Action Plan. The university should make a strong case for the establishment of the best possible Chair, in line with the university’s goals, priorities, aspirations and resources.
Summary (maximum 1 page)
The summary should clearly outline, in point form, the proposed activities and where they will have an impact with respect to the program objectives.
University’s strategy towards women in science and engineering (maximum 5 pages)
The university should outline its strategy in the context of the objectives of the CWSE program, noting:
Action Plan (maximum 10 pages)
All of the objectives have equal importance and must be addressed in the proposal, but it is left to each individual Chair candidate as to how she wishes to focus on these objectives. The first objective has several sub-points that do not all necessarily need to be addressed in the proposal, but are included as a guideline. There has to be a balance in the activities of the Chair between science promotion, research into factors and institutional mechanisms that influence the participation rates of women in science and engineering, as well as public advocacy and role-modeling. The balance among these activities depends on the interests of the Chair, and the situation and needs within the university and the region.
Proposals should include a detailed action plan that describes how the chairholder will address the goals and objectives of this Chair program. Specifics of the proposed strategies are left to the discretion, creativity and motivation of the host university, supporting organization(s), and the proposed chairholder. Action plans should include the following:
Full applications must include the above-mentioned proposal and:
Electronically: Via the Secure Submissions for NSERC’s Chairs for Women in Science and Engineering Program site. Documents must be submitted in Portable Document Format (PDF). The following documents must be uploaded separately: 1) the proposal; 2) Form 100; 3) Form(s) 183A, the supporting organization letter(s), and the two reference letters; and 4) the Terms and Conditions of Applying Form. Form(s) 183A, the supporting organization letter(s), and the two reference letters must be merged into one PDF document for submission.
Note: Original signatures are required on documents, but they can still be submitted electronically.
By mail: Alternatively, completed applications can be sent to the following address:
Chairs for Women in Science and Engineering
Scholarships and Fellowships Division
350 Albert Street
Documents sent to NSERC should not be bound or stapled. Please use clips to hold the copies together.
Your application must be received at NSERC by 8:00 p.m. (ET) on the deadline date. If it is not received by NSERC by the deadline, it will be considered late and will be rejected. If the deadline falls on a weekend or federal holiday, your application must reach NSERC by the following working day.
Applications will be reviewed by a CWSE Selection Committee. Membership will be drawn from Canadian universities and colleges, foreign institutions, and industry and/or government laboratories. Recently retired individuals who remain active in research may be considered as potential members.
The CWSE Selection Committee will evaluate all Chair applications according to the following criteria:
The CWSE Selection Committee will give equal importance to each element when evaluating proposals.
In addition to the Chair application, candidates who either do not hold a Discovery Grant or whose Discovery Grant is in its final year must submit an application for a Discovery Grant, using the Canadian Common CV and Research Portal. Candidates whose Discovery Grant is not in its final year must agree to authorize NSERC to make the results of their most recent Discovery Grant evaluation, including referee and Evaluation Group comments, available to the CWSE Selection Committee. The Discovery Grant proposal will help reviewers to assess the research stature and potential of the proposed candidate.
In order to provide the Chairs with stable research funding, their Discovery Grant may be extended for the duration of the first five-year term of the Chair. Stable funding will allow each Chair to put in place the necessary framework to help ensure that their research program remains active at a time of intense focus on strategic planning and implementation of initiatives and activities in support of the objectives of the CWSE program. Candidates whose Discovery Grant is not in its final year will have the option of extending their current grant for the five-year Chair term or re-applying in accordance with the original schedule. In the latter case, the Chair accepts the decision of the Evaluation Group, including a possible reduction or nil.
In September 2006, the five regional Chairs were formally linked through the creation of a National Network Grant, funded by NSERC. The network is currently funded at a level of $80,000 per year and provides mechanisms to facilitate interactions among the five Chairs in order to:
Towards these goals, the National Network undertakes a range of collaborative research, communication and networking activities such as contributions to national and regional conferences. Current research projects include:
NSERC will approve a public announcement only after a chairholder has formally accepted the position and after all the conditions for holding the award have been met. Refer to the General Guidelines for the Public Announcement of Major NSERC Awards in planning a public announcement of a Chair award.
The chairholder must submit progress reports every 24 months and a final report at the end of the Chair (i.e., at the end of the fifth year if the chairholder does not wish to renew her Chair, or at the end of the second term if a renewal is granted). Continued NSERC support for the Chair depends on favourable reviews of the activities and progress of the Chair, and the continued contribution of the host university and supporting organization(s), which must be confirmed annually.
Renewal applications are due six months prior to the end date of the Chair. The decision to renew a Chair for a second term will be based on the fourth year progress report, a proposed action plan for the second term, supporting documentation from the supporting organization(s), a statement of impact from the host university, and an up-to-date Form 100. Renewal applications will be evaluated by members of the CWSE Selection Committee and NSERC staff. Chairs are encouraged to renew their Discovery Grants; however, at the CWSE renewal stage, holding an active Discovery Grant is not a requirement.
If the evaluation is positive and the supporting organization(s) are willing to continue financial support (or new supporting organization(s) are secured), the Chair may be renewed once for a second term of three to five years. Terms of support for the second term are identical to those in the first term.
The Selection Committee will evaluate all Chair renewal applications according to the following criteria:
Equal importance will be given to each element when evaluating renewal applications.
Applicants and Chair candidates are encouraged to contact the NSERC staff members responsible for this program:
Scholarships, Fellowships and Chairs for Women in Science and Engineering