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Instructions for Completing the Notification of Intent to Apply for a Subatomic Physics Discovery Grant (Individual or Project)

Grants Programs

General Information

About the Program

Read the program description in the Program Guide for Professors before you complete the application.

Am I Eligible to Apply?

Consult the Eligibility Criteria – For Faculty to ensure that you can participate in this grant program as an applicant or a co-applicant. NSERC verifies the eligibility of researchers only at the full application stage; however, it is important that you consult the eligibility criteria now and discuss any concerns with your institution’s research office.

Application Deadlines

Your Notification of Intent to Apply (NOI) must be received at NSERC by 8:00 p.m. (Eastern time) on the deadline date. A late NOI will not be accepted. Updates to an NOI that has been submitted will not be accepted either before or after the deadline date.

Who Completes the NOI?

The applicant must complete the NOI using the Research Portal. In addition, the This link will take you to another Web site Canadian Common CV (CCV) must be completed by applicants and co-applicants (when applicable) and linked to the NOI.

Whom should I contact for help?

Collection and Use of Personal Information

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act and stored in a series of NSERC data banks described in This link will take you to another Web site Info Source. Details on the use and disclosure of this information are described in Use and Disclosure of Personal Information Provided to NSERC, in the NSERC program literature and below. The information is used in accordance with the Access to Information Act and the Privacy Act.

Completing the NOI

Create an Application

  1. Sign in to the Research Portal.
  2. Select Create Application.
  3. Select the Subatomic Physics Funding Opportunity you are applying for under “Stage: NOI” and select Create.
  4. Under Applications, Open the NOI.
  5. Select Edit to complete the different sections.

Identification

Application

Application Title – The title must be short and descriptive. It may be used for publication purposes. Restrict use of abbreviated forms (e.g., DNA, NATO, etc.), and avoid company or trade names.

Language of the Application – Indicate the language in which the application will be submitted.

Suggested Evaluation Group – The Subatomic Physics Evaluation Section will be selected by default and you cannot change this selection. If you do not intend to apply to the Subatomic Physics Discovery Program, but rather to the Discovery Program in other disciplines, you will need to first select the appropriate funding opportunity in the Research Portal and then refer to the relevant instructions on how to complete the NOI for it.
Even though you may select the Subatomic Physics Evaluation Section to review your application, NSERC reserves the right to make the final review committee assignment.

Administering Organization

Organization – Select the organization that will administer the grant.

Department – If your department is not in the list, select Head Office.

Activity Details

Proposed Research Topics

The first research topic is Subatomic Physics by default and you cannot change this selection. You may select, in order of relevance, up to four additional research topics in any Evaluation Group, as required.  

Key Words

Provide up to 10 key words that best describe the proposal. It is important to separate the key words by commas.

Budget

Provide an estimate of the amounts that will be requested from NSERC for each year. Enter the full amount (do not use amounts in thousands of dollars) for each year. If you do not request support for some years, you must enter 0 for each of those years.

SAP Individual Discovery Grants are awarded for up to five years, the normal duration being five years. SAP Project Grants are awarded for up to three years, the normal duration being three years.

The estimated amounts should be as close as possible to those that will be requested in the application. Should the amounts requested in the full application  differ by more than 20% from those that were included in the NOI, the applicant needs to justify the latter and obtain NSERC's approval before submitting the grant application.

Summary of Proposal

The summary of proposal must not exceed 5,000 characters. It should:

  • state the objectives of the proposed research program;
  • summarize the scientific approach; and
  • highlight the novelty and expected significance of the work to a field in the natural sciences and engineering.

Note: Should your proposed research program change substantially from the time you submit your NOI to the time you submit your application, contact the Program Officer responsible for the Subatomic Physics suite of programs.

External Reviewer Suggestion

Provide five external reviewers who can provide an independent assessment of your application and who are not in a situation of conflict of interest. External reviewers should be capable of reviewing your application in the language in which it is written. Reviewers may be from universities, government or industry, as appropriate. Applicants must not contact suggested external reviewers in advance.

Conflict of interest guidelines

A conflict of interest may be deemed to exist or perceived as such when external reviewers:

  • are a relative or close friend, or have a personal relationship with the applicants;
  • are in a position to gain or lose financially/materially from the funding of the application;
  • have had long-standing scientific or personal differences with the applicants;
  • are currently affiliated with the applicants’ institutions, organizations or companies — including research hospitals and research institutes;
  • are closely professionally affiliated with the applicants, as a result of having in the last six years:
    • frequent and regular interactions with the applicants in the course of their duties at their department, institution, organization or company;
    • been a supervisor or a trainee of the applicants;
    • collaborated, published or shared funding with the applicants, or have plans to do so in the immediate future; or
    • been employed by the institution, when an institution is the applicant; and/or
  • feel for any reason unable to provide an impartial review of the application.

NSERC reserves the right to resolve areas of uncertainty and to determine if a conflict of interest exists. For more information on conflict of interest, refer to the This link will take you to another Web site Conflict of Interest and Confidentiality Policy of the Federal Research Funding Organizations.

Reviewer Exclusion

You may request that some researchers, organizations or large collaborations not be involved in the review of your application. Note that this request may be accessible to these researchers, organizations or collaborations under the Privacy Act.

Note that the exclusion type “Collaboration” refers to large research groups that work on specific projects.

Uploading your NSERC CCV (applicants and co-applicants)

In the Application Overview page, select Attach. Enter your CCV confirmation number and select Upload. Refer to the NSERC CCV instructions for information on how to obtain your CCV confirmation number.

The applicant and each of the co-applicants must link their NSERC CCV to the NOI. Applicants and co-applicants may update their CCV at the full application stage.

Important Note: Preview your CCV and that of your co-applicant(s), if applicable, in the Research Portal before submitting your NOI and ensure that the file has been uploaded correctly.

Co-Applicants (for Project grant applications)

It is mandatory to have at least one co-applicant to submit a project grant application.

Inviting Co-Applicants

From the Application Overview page in the Invitations section, select Manage Invitations.

Provide the name and e‑mail address of each co-applicant. An e‑mail will be sent to each participant with instructions on how to accept the invitation and upload their NSERC CCV.

Submitting the NOI

Submit the NOI from the Application Overview. The Submit button will be displayed once you have validated all the pages of your application. Once you have accepted the Terms and Conditions of Applying, return to the home page to view the status of your application (click on the Back button or select the Research Portal link at the top of the page).