- The Natural Sciences and Engineering Research Council’s (NSERC) Science, Action! video contest (the “Contest”) is open to residents of Canada who at the time of entry are (i) students (undergraduate or graduate) enrolled at an NSERC eligible Canadian postsecondary institution and (ii) eighteen (18) years of age or older (the “Contestants” or “Contestant”). The Contest is not open to postdoctoral fellows.
- Employees of NSERC, including their immediate family members and/or those living in the same household (whether legally related or not) are not eligible. For purposes of the Contest, immediate family members are defined as spouse, domestic partner, parents, legal guardians, in-laws, grandparents, siblings, children and grandchildren.
Contest period and entry
To be eligible for the Contest, Contestants must agree to the "Consent and agreement," complete the Science, Action! Secure Upload and electronically submit their entry by way of the Contest Entry Portal between November 1, 2016 at 1 p.m., Eastern Standard Time and January 18, 2017 at 3:59 p.m., Eastern Standard Time (the "Closing Date"). It is the sole responsibility of each Contestant to ensure all required materials are received by NSERC by the Closing Date.
- A Contestant must submit (i) a video featuring a research project or initiative funded by NSERC and carried out at the institution at which the Contestant is enrolled at the time of entry and (ii) a written Contestant biography (the “Submission”).
- Submission must not exceed: sixty (60) seconds in length for the video component, one hundred (100) words for written Contestant biography, and 99 megabytes (all electronic files, including audio/video).
- Submissions must be submitted as an .MOV, .MPEG4, MP4, .AVI, .WMV, .MPEGPS, .FLV, 3GPP, or WebMfile via the NSERC Video Secure Upload. Links to websites, public or private, will not be accepted. A submission must be respectful and courteous, and be in English or French.
- Only one entry per person is permitted.
- NSERC will not accept Submissions that are offensive to an individual or an organization, rude in tone or abusive. NSERC reserves the right to refuse, edit or remove any of the following:
- racist, hateful, sexist, homophobic, slanderous, insulting, or life-threatening content;
- serious, unproven, unsupported, or inaccurate accusations against individuals or organizations;
- abusive, aggressive, coarse, explicit, vulgar, violent, obscene or pornographic content;
- content that encourages or suggests illegal activity;
- announcements, solicitations, advertisements, or endorsements of any organizations or corporations;
- attempts to defame or defraud any individual, group or agency; or
- unintelligible or irrelevant content.
- If the quantity of submissions received is too large, an initial selection will be made by NSERC to determine which submissions will proceed to public voting to a maximum of fifty (50). Decisions will be based on technical quality and effectiveness of communicating the intent and benefit(s) of the chosen research subject.
Privacy and intellectual property
- The Submission must be an entirely original work created by the Contestants and the Contestants must have all necessary rights in and to the Submission.
- The Submission must not infringe upon or violate any laws or any third party rights, including, but not limited to, copyright, patent, trademark, trade secret or other proprietary rights and must not constitute material that would be considered libelling, defamatory, a privacy violation, tortious or a contract breach.
- The Contestants must obtain, and make available to Sponsor upon Sponsor’s request, all necessary permissions, licenses, clearances, releases, waivers of moral rights and other approvals from third parties (including but not limited to all copyright holders and all individuals appearing in the Submission) necessary to use the Submission, in whole or in part, in any way, including without limitation, to reproduce, make derivatives, edit, modify, translate, distribute, transmit, publish, license and broadcast the submission worldwide, by any means.
- In the event the Submission contains any reference to or likeness of any identifiable third parties, the Contestant must obtain, and make available to Sponsor upon Sponsor’s request, consent from all such individuals and their parent/guardian if they are under the age of majority in their jurisdiction of residence.
- Contestants must grant the Sponsor, irrevocably and in perpetuity, the right to use the Submission, in whole or in part, in any way, including without limitation, to reproduce, make derivatives, edit, modify, translate, distribute, transmit, publish and broadcast the Submission worldwide (by any means) and to authorize others to carry out such acts as listed above in this section without compensation.
- Contestants, to protect their own privacy and the privacy of others, must not include personal information including, but not limited to, phone numbers, social insurance numbers, banking information, resumes or email addresses in their Submissions. Any Submissions that appear to contain such personal information may be deemed ineligible.
- Contestants are eligible to win one of fifteen (15) cash prizes worth up to $3,500. The 15 most popular Submissions as decided by public voting will be considered the finalists (the “Final Fifteen”).
- From among the 15 Finalists, six (6) entries will be selected as final winners (“Final Winners”) by a panel of judges. Three Final Winners will be selected in English and three will be selected in French.
Important information about entering the Contest
- Submissions will be not returned to the Contestants.
- In the Contest Entry Form, a Contestant must consent to the use, reproduction, publication, transmission and/or broadcasting of his/her name, likeness, and/or prize information, without compensation, in any publication or promotion by the Sponsor, for the purposes of promoting the Contest, its Finalists or Final Winners, and/or the benefits of research in the natural sciences and engineering fields.
Judging the submissions
- Submissions will be judged by a panel of judges chosen by NSERC. The decisions of the judges and NSERC on all matters relating to the Contest are final and not open to appeal.
- At time of adjudication, any judges deemed by NSERC to have a real or perceived conflict of interest with a Submission under consideration will be recused from discussions of that Submission. A judge will be considered to be in a conflict of interest if the Submission involves:
- a friend;
- an immediate family member (as defined above);
- an institutional colleague; or
- a person with whom the judge is involved in a dispute.
- If NSERC, in its sole discretion, deems that an insufficient quantity or quality of Submissions has been received, NSERC reserves the right not to award any prizes and terminate the Contest.
- The Top Twenty-five (25) videos will be decided by public voting as represented by the total number of views on YouTube.
- Submissions that are deemed to have been artificially promoted via automated voting mechanisms (including, but not limited to, “spamming” software) will be disqualified.
- Finalists that meet all eligibility requirements will be judged as follows:
- 40% Clarity (video clearly explains research and benefit)
- 30% Creativity (originality of video, representation of research)
- 30% Technical Quality (aspects such as camerawork, sound quality, editing)
Finalists and Final Winners
- Each of the Final Fifteen will be announced on NSERC’s website and social media channels (Twitter, Facebook, YouTube, Instagram, LinkedIn) no later than April 5, 2017.
- Each of the Final Fifteen will be notified by email no later than March 16, 2017 that his/her Submission has won and of the procedure to follow to claim the applicable prize. If an individual declines the prize, it may be awarded to another Finalist in accordance with these Contest rules and regulations.
- Only the Final Fifteen contestants will be notified of a win.
- Before collecting a prize and within five (5) calendar days of being notified that his/her Submission has been selected, any Finalist or Final Winner will be required to provide consent and release confirming, among other things, compliance with these Contest rules and regulations, acceptance of the prizes awarded, and consent that their personal information, such as name, likeness, institution of enrolment and/or prize information, may be used, without further compensation, in any publication or promotional material, by the Sponsor, for the sole purposes of promoting the Contest, its Finalists and Final Winners and/or the benefits of research in the natural sciences and engineering fields.
- All prizes must be accepted as awarded, without substitution; are not transferrable or convertible to cash; and are not for resale.
- Names of the Finalists and Final Winners will be made public no later than April 5, 2017, via social media channels (i.e. Twitter and Facebook) and other means, including NSERC’s website.
- NSERC reserves the right to cancel, terminate, modify or suspend the Contest for any reason. Any notification of such action may be posted online on NSERC’s website and/or via social media channels, and contestants are encouraged to periodically check for such notifications.
- NSERC reserves the right to change Contest rules and regulations without reason, including, if necessary, to comply with any applicable law. Any notification of such action may be posted online on NSERC’s website and/or via social media channels, and contestants are encouraged to periodically check for such notifications.
- By entering this Contest, Contestants agree to abide by these Contest rules and regulations, and acknowledge that NSERC shall not be responsible for any damages, costs, demands, claims or losses of any kind incurred by any Contestant as a result of participation in this Contest.
- This Contest shall be governed by and construed in accordance with the laws of Ontario and any applicable federal laws. These rules and regulations govern all aspects of the Contest and are binding on all Contestants.
- This is a skills-based contest and is void where prohibited by law.
- NSERC is not responsible for entries that are delayed, lost, misdirected, incomplete, damaged or destroyed. Any entry that is tampered with, unreadable, unintelligible or mutilated will be ineligible. NSERC is not responsible for telephone, computer or network malfunction or error (whether technical or human in nature), communication disruption or other forces beyond the reasonable control of NSERC.
- Any personal information collected in order to administer the Contest is under the control of NSERC and will be managed in accordance with the Privacy Act. Information collected for the purposes of administering the Contest may be subject to disclosure in accordance with the Access to Information Act. Personal information of Finalists and Final Winners, such as name, likeness, institution of enrolment and/or prize information may be used, without compensation, in any publication or promotional material by NSERC for the sole purposes of promoting the Contest, its Finalists and/or Final Winners and/or the benefits of research in the natural sciences and engineering fields.
- Questions regarding the collection, disclosure and use of your personal information may be directed to firstname.lastname@example.org.
The sponsor of this contest is the Natural Sciences and Engineering Research Council of Canada (NSERC) and its collaborating organizations.