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Canadian Common CV (CCV)
How to Complete the Canada Graduate Scholarships-Master’s Version

When applying for a Canada Graduate Scholarships Master’s (CGS M), follow these instructions to complete your CGS M CCV and upload it to your application. For additional information, refer to the Canadian Common CV (Canada Graduate Scholarships Master’s Program) – Frequently Asked Questions.

Step 1—Registering and Logging In

To create a CGS M CCV

Go to This link will take you to another Web site Canadian Common CV and select English.

In the top menu bar, click Login.


To Register
If you are a new user, select Register.


Complete all mandatory fields (marked with an *) of the User Registration Personal Information page. Then click Next.


Complete all mandatory fields (marked with an *) of the User Registration Account Information page. Then click Submit.


A CCV account has now been created for you.

To log in
If you already have a CCV account, enter your username and password. Then click Login.


Step 2—Selecting the CGS M CCV

Once you have logged in, the Welcome page will appear. In the top menu bar, click CV. Select Funding.


From the Funding Source drop-down menu, select CGS-Master’s. From the CV Type drop-down menu, select CGS-Master’s. Then click Load.

Other templates of the CCV cannot be attached to a CGS M application.


Step 3—Completing the CGS M CCV

A list of sections will appear. If you have previously entered information into the generic version of the CCV, this information will automatically populate any identical sections in your CGS M CCV.

Although not all sections of the CGS M CCV are labelled as mandatory, it is recommended that you review all of the sections to ensure that you have completed all those that are relevant to your application.


Step 4—Editing and Adding Entries

Completing or updating sections

It is the applicant’s responsibility to decide which activities to include and under which section they should be reported. If uncertain, applicants should consult with their supervisor or other colleagues in their field of research to confirm under which sections it is most suitable to report their respective contributions.


Click the (Edit) icon to access and complete or update a section (e.g., the Identification section). All mandatory fields are indicated with an *. When you have completed an entry (or “record”) within a section that allows for multiple records, a Submit? box will appear beside each record created. Check the box if you want that specific record to appear on your CGS M CCV.


When you have completed a section, click Done. You must click Done in each section in order to save the information you have entered for that section and to return to the list of sections.


Creating multiple entries in a section
To create additional records in a section, click Add. You must select one entry as your “Primary Record.”


In those sections that allow for the creation of multiple records, a Submit? box will appear beside each record created. Check the box if you want that specific record to appear on your CGS M CCV.

Some sections limit the number of records to a maximum number (e.g., up to three records for Address).

Confirming which sections have been completed
Once all of the mandatory fields of a section have been completed, a green checkmark will appear next to the name of that section in the list of sections. Note that a green checkmark may also mean the section is not mandatory for the CGS M CCV. If mandatory fields of a section have not been completed, a red X will appear next to the name of the section.

Step 5—Submitting the CGS M CCV

Once you have completed the CGS M CCV and all sections have a green checkmark, click Submit.


The Consent statement will appear. Click I Agree.


If you want your name and CCV information to appear in the directories of researchers, click OK.


When you click Submit, the system will create both a PDF and an .xml version of your CGS M CCV. A confirmation number will automatically be provided onscreen. Every time you modify and submit your CCV, a new confirmation number will be generated. Make note of the confirmation number of the CCV version you wish to upload to your CGS M application.


Click History in the top menu bar to view your Submission History (including the confirmation numbers) and to preview all your CCVs in PDF format.


Step 6—Uploading the CGS M CCV

Note: During peak periods, there can be a delay between the time the CCV is uploaded and when the Research Portal is able to validate it. It is highly recommended that you submit your CCV well in advance of the competition deadline.

Return to the Research Portal and go to your Welcome Page.

Find the intended application. Click Open. This will take you to the Application Overview page.


Within the Canadian Common CVs Attached section, click Attach. The Common CV Upload page will appear.


Enter your CGS M CCV confirmation number and click Upload.


A message will appear indicating that you have successfully uploaded your CCV to your CGS M application.

 

If you receive an error message when uploading your CCV to the Research Portal, ensure that you have completed the CGS-Master’s CV type. Other templates of the CCV cannot be attached to an CGS M application.


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