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CIHR, NSERC & SSHRC

Canada Graduate Scholarships-Masterís Program

Instructions for Completing a Canadian Common CV

When applying for a Canada Graduate Scholarships-Masterís (CGS M), follow these instructions to complete your CGS M Canadian Common CV (CCV) and upload it to your application.

Registering and Logging In

To create a CGS M CCV

Go to This link will take you to another Web site Canadian Common CV and select English.

In the top menu bar, click Login.


To Register
If you are a new user, select Register.


Complete all mandatory fields (marked with an *) of the User Registration Personal Information page. Then click Next.


Complete all mandatory fields (marked with an *) of the User Registration Account Information page. Then click Submit.


A CCV account has now been created for you.

To log in
If you already have a CCV account, enter your username and password. Then click Login.

Send an email to webapp@nserc-crsng.gc.ca or call 613-995-4273 if you cannot recover your CCV password. Our business hours are Monday to Friday, 8:30 a.m. to 4:30 p.m. (ET).


Selecting the CGS M CCV

Once you have logged in, the Welcome page will appear. In the top menu bar, hover over CV and select Funding.

From the Funding Source drop-down menu, select CGS-Master’s. From the CV Type drop-down menu, select CGS-Master’s. Then, click Load.

The CGS M application will only allow the CCV – Master’s template to be uploaded. Other templates of the CCV cannot be attached to a CGS M application.


 


Completing the CGS M CCV

Understanding CCV sections

Once you have clicked Load, a list of sections will appear. If you have previously entered information into the generic CCV template, this information will automatically populate any identical sections in your CGS M CCV. However, you should still review all entries carefully since mandatory fields vary from one funding organization's template to another.

Although not all sections of the CGS M CCV are labeled as mandatory, it is recommended that you review even the non-mandatory ones to ensure that you have completed all sections that are relevant to your application. All mandatory fields are indicated with an *. If you click the question mark icon http://www.nserc-crsng.gc.ca/Students-Etudiants/CCV-FAQ_FAQ-CVC_eng_clip_image001.jpg adjacent to a section heading and "A minimum of 1 record(s) must be submitted" appears, then it is a mandatory section. The pop-up message will also provide detailed requirements. A CCV represents one’s personal experience, and thus the applicant is the best person to determine the best section to list specific information and what type of information will positively impact their application. Keep in mind that most CGS M applicants will not have acquired the academic and career experience to fill out all sections of the CCV.

User profile section

If the options for Research Disciplines, Areas of Research, and Fields of Application do not reflect your discipline or research area, select those that best fit your expertise and use the research specialization keywords to further refine your User Profile. Refer to the This link will take you to another Web site Research Discipline page for an exhaustive list of all the options for Research Disciplines, Areas of Research, and Fields of Application. You can also add more detailed research subjects in the Activities Details section of your CGS M application in the Research Portal.

Entering information about education

Every degree, diploma or other types of certification can be recorded in the CCV whether they are complete or in progress, including degrees from which you have withdrawn as well as other courses completed outside of a degree.

If you have been or will be fast-tracked to a doctoral program, you should record your master's and doctoral studies separately as outlined below:

  • Master's studies
    • Enter your master's information.
    • Select In Progress as the Degree Status.
    • Enter the Degree Start Date.
    • Do not enter any information in the following fields:
      • Degree Received Date
      • Degree Expected Date
    • Click Done.
  • Doctoral studies
    • Enter your doctoral degree information.
    • Select In Progress as the Degree Status.
    • Enter the Degree Start Date.
    • Click Done.
  • If you have been or will be pursuing a combined program, you should:
    • record each "level of study" separately. In the case of an MD/PhD program, for example, create one entry selecting the Degree Type Bachelor's, and one entry selecting the Degree Type Doctoral;
    • follow these steps for each entry:
      • Enter your degree information.
      • Enter the same Degree name (e.g. “MD/PhD”).
      • Select In Progress as the Degree Status.
      • Enter the same Degree Start Date.
      • Do not enter a Degree Received Date.
      • Click Done.

Affiliations and memberships

Work and non-work affiliations with organizations should be listed in the Affiliations section of the CCV, whereas memberships in professional or scholarly associations and societies should be listed in the Other Memberships section.

Leaves of Absence and Impact on Research section

The Tri-Agencies ask selection committees to take into consideration special circumstances that may have affected applicants’ research, professional career, record of academic or research achievement, or completion of degrees. Relevant circumstances might include administrative responsibilities, maternity/parental leave, childrearing, illness, disability, cultural or community responsibilities, socio-economic context, or family responsibilities. Specify the dates for any delays or interruptions.


Editing and Adding Entries

Completing or updating sections

It is the applicant’s responsibility to decide which activities to include and under which section they should be reported. If uncertain, applicants should consult with their supervisor or other colleagues in their field of research to confirm under which sections it is most suitable to report their respective contributions.


Click the (Edit) icon to access and complete or update a section (e.g., the Identification section). When you have completed an entry (or “record”) within a section that allows for multiple records, a Submit? box will appear beside each record created. Check the box if you want that specific record to appear on your CGS M CCV.


When you have completed a section, click Done. You must click Done in each section in order to save the information you have entered for that section and to return to the list of sections.


Creating multiple entries in a section
To create additional records in a section, click Add. You must select one entry as your “Primary Record.”


In sections that allow for the creation of multiple records, a Submit? box will appear beside each record created. Check the box if you want that specific record to appear on your CGS M CCV.

Some sections limit the number of records to a maximum number (e.g., up to three records for Address).

Confirming which sections have been completed
Once all of the mandatory fields of a section have been completed, a green checkmark will appear next to the name of that section in the list of sections. Note that a green checkmark may also mean the section is not mandatory for the CGS M CCV. If mandatory fields of a section have not been completed, a red X will appear next to the name of the section.

Submitting the CGS M CCV

Once you have completed the CGS M CCV and all sections have a green checkmark, click Submit.


The Consent statement will appear. Click I Agree.


If you want your name and CCV information to appear in the directories of researchers, click OK.


When you click Submit, the system will create both a PDF and an .xml version of your CGS M CCV. A confirmation number will automatically be provided onscreen. Every time you modify and submit your CCV, a new confirmation number will be generated. Make note of the confirmation number of the CCV version you wish to upload to your CGS M application.


Click History in the top menu bar to view your Submission History (including the confirmation numbers) and to preview all your CCVs in PDF format.


Uploading the CGS M CCV

Note: During peak periods, there can be a delay between the time the CCV is uploaded and when the Research Portal is able to validate it. It is highly recommended that you upload your CGS M CCV well in advance of the competition deadline.

Return to the Research Portaland go to the Welcome Page.

Find the intended application. Click Open. This will take you to the Application Overview page.


Within the Canadian Common CVs Attached section, click Attach. The Common CV Upload page will appear.


Enter your CGS M CCV confirmation number and click Upload.


A message will appear indicating that you have successfully uploaded your CCV to your CGS M application.

You can also confirm the successful upload of your CGS M CCV by returning to the Application Overview page and scrolling down to the Canadian Common CVs Attached section. A green checkmark will indicate that your CGS M CCV has been uploaded. It is important to verify that the appropriate version of your CCV has been uploaded by clicking on View. You are encouraged to save a copy for your records by clicking Export to PDF and saving the PDF copy.

 

If you receive an error message when uploading your CCV to the Research Portal, ensure that you have completed the CGS-Master’s CV type. Other templates of the CCV cannot be attached to a CGS M application.


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