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Frequently Asked Questions for Applicants

This document relates only to the Canada Graduate Scholarships-Masterís Program (CGS M).

General Questions

  1. Whom should I contact if I have questions about the program?
  2. Where can I find important information regarding the program?

Application Process/Eligibility

  1. How do I apply?
  2. How can I verify whether my program of study is eligible?
  3. How do I choose the agency to which I want to submit my application?
  4. To be eligible to apply, must the first-class average be achieved in each of the last two completed years of study (full-time equivalent), or over both years combined?
  5. Am I eligible to apply if I have previously held funding at the master’s level?
  6. To be eligible to apply, do I need to be registered in my program of study?
  7. Can I submit my application to more than one institution?
  8. Can I submit my application to an institution that does not have a CGS M allocation in my Field of Research?
  9. Which Canadian Common CV (CCV) template (CV Type) must be used for the application?
  10. What does a complete application consist of?
  11. Can I submit my application if it is incomplete?
  12. How can I ensure that my application has been submitted?
  13. What does the status of Received by Administrator mean?
  14. Can I modify any information after my application is submitted?
  15. What happens if my application is deemed ineligible?

Notification of Results

  1. Can I take up an award at an institution where the offer did not originate?
  2. When will I obtain my results?
  3. I received an email notification that my application status has been modified in the Research Portal. How can I view this modification?
  4. How long do I have to accept or decline an offer of award?
  5. What is the difference between Alternate and Not Offered statuses?
  6. I have applied to multiple institutions. What will happen to my other application statuses once I accept an offer of award? Can I accept more than one offer of award?
  7. I have accepted an offer of award but have to decline it. How should I proceed?
  8. What are the next steps after I have accepted an award?

General Questions

1. Whom should I contact if I have questions about the program?

Your first point of contact must be the Faculty of Graduate Studies (or its equivalent) at the institution(s) where you intend to apply.

2. Where can I find important information regarding the program?

Refer to the Tri-Agency Harmonization of the Canada Graduate Scholarships page for a list of all the documents related to this program.

Application Process/Eligibility

3. How do I apply?

You must submit your application to the institution(s) where you intend to take up an award. The application form is available in the Research Portal (refer to the Canada Graduate Scholarships-Master’s Program description).

4. How can I verify whether my program of study is eligible?

An eligible graduate program must have a significant research component. To confirm whether your program meets the eligibility criteria, you must consult the Faculty of Graduate Studies (or its equivalent) at the institution(s) where you intend to apply.

5. How do I choose the agency to which I want to submit my application?

The application form asks applicants to identify a Field of Research (i.e., Health, Natural Sciences and Engineering, or Social Sciences and Humanities), which will identify the agency responsible for offering the award. If your proposed research includes disciplines covering more than one field of research, you must consult the institution(s) where you intend to apply in order to help guide the choice of Field of Research in the application form. To ensure you are selecting the appropriate field of research, refer to This link will take you to another Web site Selecting the Appropriate Federal Granting Agency.

6. To be eligible to apply, must the first-class average be achieved in each of the last two completed years of study (full-time equivalent), or over both years combined?

To be eligible to apply, you must have achieved a first-class average in each of the last two completed years of study (full-time equivalent). Institutions will count two sessions of part-time study as one session of full-time study.

Refer to the Canada Graduate Scholarships-Master’s Award Holder's Guide for details regarding part-time admission.

7. Am I eligible to apply if I have previously held funding at the master’s level?

If you previously held a CGS M award, you are not eligible to apply. You may be eligible to apply for a CGS M if you have held funding from other sources.

8. To be eligible to apply, do I need to be registered in my program of study?

Your application will be deemed ineligible if you have not applied for admission to an eligible program of study by the deadline for your intended graduate program or by March 15, whichever comes first. If you have applied for admission, but you have not been formally accepted in your program of study, the offer of award will be considered conditional. Once you are accepted, the offer of award will be considered official.

9. Can I submit my application to more than one institution?

Yes. Within your application, you can select up to five institutions. You must carefully select all institutions where you intend to hold the award. Under no circumstances will you be able to add other institutions to your application after its submission. However, only institutions where you have applied or where you intend to apply for admission should be selected.

10. Can I submit my application to an institution that does not have an allocation in my Field of Research?

No. Once you select a Field of Research in the application form, the proposed institution(s) available to you will only be those with a Canada Graduate Scholarships-Master’s Award Allocation in that chosen Field of Research. You must ensure that your application (i.e., research) is eligible within the Field of Research that you have selected. Similarly, you are responsible for ensuring that the institution(s) where you will submit your application has an eligible program of study in your research discipline. For further information, you must consult with the institution(s) prior to submitting your application. Otherwise, your application may become ineligible.

11. Which Canadian Common CV (CCV) template (CV Type) must be used for the application?

You must ensure to select the CGS M CCV template (CV Type). Other templates (CV Types) of the CCV cannot be attached to the application. For detailed instructions on how to complete and upload your CCV, refer to the Canadian Common CV (CCV) How to Complete the Canada Graduate Scholarships-Master’s Version.

12. What does a complete application consist of?

An application will be considered complete once all of its mandatory sections have been completed, including uploads and the two reference assessments. A green checkmark will appear for each completed section that has been saved and validated. It is important to note that a complete application does not necessarily mean that all the required information has been included. A green checkmark will appear when a section appears to have been completed or a document has been uploaded, regardless of its content. You are responsible to ensure that the required content has been provided.

It is important that you view your application before you submit it, by clicking on Export application and attachments to PDF. This will allow you to confirm if all sections of the application have been duly completed and if your attachments have been uploaded successfully.

13. Can I submit my application if it is incomplete?

No. Incomplete applications cannot be submitted until all mandatory sections, including attachments, in the application have been completed, saved, and validated. Only then will the Submit button become available. It is your responsibility to ensure that the application is complete and submitted in advance of the deadline.

14. How can I ensure that my application has been submitted?

As a courtesy, you will receive a confirmation email upon successful submission of your application. It is your responsibility to verify that your application has been successfully received by the institution(s) by ensuring that your status indicates Received by Administrator in the Research Portal.

15. What does the status of Received by Administrator mean?

Received by Administrator means that your application has been successfully received by the institution(s) and that the results are pending.

16. Can I modify any information after my application is submitted?

No. You must ensure that your application is final and complete before submitting it through the Research Portal. You will not be able to make modifications or additions after submission, other than updates to your personal information under the Profile tab.

17. What happens if my application is deemed ineligible?

If your application is deemed ineligible by an institution, it will be removed from the institution’s competition and selection process. If you are unsure of the eligibility of your application, consult the institution(s) prior to submission.

Notification of Results

18. Can I take up an award at an institution where the offer did not originate?

Awards must be held at the institution from which the offer of award originated and are not intended to be portable between institutions. If you have selected more than one institution in your application (up to five can be selected), it is possible that you may receive offers of award from more than one institution. You will have to choose one among the multiple offers. For additional information, refer to the Canada Graduate Scholarships-Master’s Award Holder’s Guide.

19. When will I obtain my results?

Institutions will begin releasing results in the Research Portal as of April 1. As a courtesy, you will receive a system-generated email inviting you to log in to the Research Portal each time the status of your application changes. It is your responsibility to regularly verify the Research Portal as of April 1 for results of the competition.

20. I received an email notification that my application status has been modified in the Research Portal. How can I view this modification?

In order to view the application status, you must first log in to your Research Portal account and click Open to access the Application Overview page (which contains your application, the CCV and all the attachments). In the Application Status section, you will be able to view the current application status(es).

21. How long do I have to accept or decline an offer of award?

You will have 21 days from the date of each offer of award to accept or decline through the Research Portal. The status of offers not accepted or declined within the 21 days will automatically be set to Declined. This change in status is irreversible. It is your responsibility to regularly verify the Research Portal as of April 1 for results of the competition.

22. What is the difference between Alternate and Not Offered statuses?

Alternate status means the application is deemed meritorious but ranked below the allocation cut-off, therefore no offer is currently being made. For example, if the institution has five awards to offer in your selected field of research, but your application is ranked sixth, it will be considered an alternate. If an offer of award to an applicant is declined, the next eligible candidate on the institution’s Alternate list will be offered an award until all offers of awards have been accepted. The last date for the institution to offer an award to an Alternate application is January 31 of the following calendar year. The Not Offered status applies to applications deemed non-meritorious, which will therefore not be offered an award, even if awards become available.

23. I have applied to multiple institutions. What will happen to my other application statuses once I accept an offer of award? Can I accept more than one offer of award?

No. You may only accept one offer of award. If you accept an offer, you will be deemed to have declined any other potential (e.g., Alternate, Received by Administrator) or actual offers.

24. I have accepted an offer of award but have to decline it. How should I proceed?

You must inform the Faculty of Graduate Studies (or its equivalent) at the institution where the offer was accepted.

25. What are the next steps after I have accepted an award?

Once you have accepted the award, you must refer to the Canada Graduate Scholarships-Master’s Award Holder’s Guide for policies and requirements about holding the award.

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