Alliance grants

Instructions for completing an application – Form 101

The instructions below apply to Alliance Advantage and Alliance Society grants. For specific instructions on how to apply for an Alliance International grant or any of the Alliance special calls and joint funding opportunities, please use the links below:

On this page

General information

About the program

Learn more about Alliance Advantage and Alliance Society grants.

Who can complete the application?

See Who can apply? to determine whether you are eligible to apply.

Submit your application through NSERC’s online system. The application includes:

  • Proposal: complete an application for a grant (Form 101)
  • National Security Guidelines for Research Partnerships’ Risk Assessment form: complete the risk assessment questionnaire and the risk mitigation plan (when applicable) when your research partnership involves one or more partner organizations from the private sector (including industrial associations and/or when they participate alongside other partner organizations from the public and/or not-for-profit sectors)
  • Attestation for Research Aiming to Advance Sensitive Technology Research Areas form: complete the attestation form, and ask any co-applicant(s) and collaborator(s) to also complete one when your application is aiming to advance a sensitive technology research area
  • Applicant: complete a personal data form with CCV attachment (Form 100A), and ask any co-applicants also to complete one
  • Partner organizations: ask the representative at each partner organization to complete the Partner organization section; other funders and post-secondary institutions do not complete this section

Application deadlines:

You can apply at any time.

Help

You may consult additional resources, including:

If you have questions about the program:

If you have questions about the NSERC online system:

Completing the application for a grant — Form 101

The instructions below will guide you through the modules in NSERC’s online system.

Application profile

Title of proposal

Provide a title that describes the subject of the research in plain language that the public can understand. Spell out scientific symbols and acronyms. Do not include a company or trade name. The title will be made available to the public if your proposal is funded.

Select the appropriate cost-sharing ratio; see Alliance Advantage: Funding your research project.

Areas of research

Research subject codes

Select a primary research subject code. You may add a secondary research code (optional).

Area of application codes

Select a primary area of application code. You may add a secondary area of application code (optional).

Keywords

Provide a maximum of 10 keywords that describe the proposal (e.g., nuclear physics, geochemistry, etc.).

Certification/requirements

Before completing this section, consult the Requirements for certain types of research.

Research involving humans:

If you select Yes, you must provide your institution’s administration with the appropriate certification indicating that research involving humans has been reviewed and has received the required approval.

Research involving human pluripotent and/or totipotent stem cells:

If you select Yes, or if, through peer review, the application is found to fall into this category and is recommended for funding, it will be forwarded, with your consent, to the Canadian Institutes of Health Research’s stem cell oversight committee (SCOC) to ensure compliance with Chapter 12, Section F of the Tri-council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2). The SCOC review is in addition to the normal review by local research ethics boards (REBs). Funding will not be released until approval has been obtained from the SCOC.

Research involving the use of animals:

If you select Yes, you must provide your institution’s administration with the certification from the animal care committee at the institution that the experimental procedures proposed have been approved and that the care and treatment of animals is in accordance with the principles outlined in the Canadian Council on Animal Care (CCAC) guide.

Research involving hazardous substances:

If you select Yes, you must provide your institution’s administration with the certification from the biosafety committee at the institution that the laboratory procedures being used comply with the safety precautions necessary for the level of containment required by the research.

Environmental impact:

The Impact Assessment form (Appendix A) may be required. For more information, consult NSERC’s guidelines on impact assessment.

Partnership/conflict of interest

National Security Guidelines for Research Partnerships’ Risk Assessment form

In accordance with the National Security Guidelines for Research Partnerships, applications involving at least one partner organization from the private sector (including industrial associations) are required to be submitted with a Risk Assessment form. You must select “yes” or “no” to indicate whether your application includes at least one partner organization from the private sector.

If you answer “yes,” you must complete and attach the Risk Assessment form (please review the Risk Assessment form instructions).

Compliance with Institutional Conflict of Interest Policies

All researchers and their institutions must adhere to the Tri-agency Framework: Responsible Conduct of Research (2021). Adherence to the Framework includes appropriately identifying and addressing any real, potential or perceived conflicts of interest, in accordance with all participating institutions’ policies on conflicts of interest in research. You must attest on behalf of you, your co-applicants and all other members of the research team that this collaboration complies with the conflict of interest policies of all participating institutions.

Sensitive technology research areas

In accordance with the Policy on Sensitive Technology Research and Affiliations of Concern (STRAC Policy), the applicant must indicate whether research activities supported by this grant will aim to advance any listed Sensitive Technology Research Area (STRA).

  • The listed STRAs include technologies at various stages of development, notably where the concern is the advancement of a STRA during the course of the research
  • Research that will merely use an existing specific application of technology is not considered as advancing any of the listed areas
  • Research areas outside of the listed sub-categories are not considered sensitive for the purposes of this policy

You must select “yes” or “no” to indicate whether research activities supported by this grant will aim to advance any of the listed STRAs.

If you answer “yes,” you must complete and attach the STRAC attestation form(s) to your grant application – in the STRAC attestation attachment section – to comply with the policy.

For more information, please read the Tri-agency guidance on the STRAC Policy.

Cover letter

For a new application, attach a cover letter if you wish to provide NSERC with information that will not be shared with external reviewers. For a resubmission, as of April 1, 2025, it will be mandatory to attach a cover letter providing information on how the project has changed since a previous submission. In your cover letter, include your name, the NSERC program to which you are applying and the title of your application.

Co-applicants

Indicate co-applicants who will participate in your application. Co-applicants will automatically be invited to provide their personal data form with CCV attachment (Form 100A).

Enter the email address and family name of the co-applicant as these appear in the co-applicant’s Form 100A. This allows the co-applicants access to your application. When you select Save, an automated email message will be sent to the co-applicants, informing them that they have been invited to participate in your application. The status of their participation will appear as Not linked.

When co-applicants link a personal data form with CCV attachment (Form 100A) to the application, their personal information will appear on the Co-applicant page, and the status will change to Linked.

Advise co-applicants outside your institution that the authorized officer of their institution must agree to their participation. NSERC will confirm this agreement directly with the authorized officer.

Collaborators and collaborator biographical sketches

List any collaborators. Collaborators contribute to the overall intellectual direction of the research project and bring their own resources to the collaboration. The collaborator will not have access to the grant funds and must be qualified to undertake research independently. Compensation in the form of an eligible expense may be paid to Indigenous Elders, Indigenous Knowledge Keepers, or Indigenous Peoples affiliated with public or not-for-profit organizations who are not already being compensated for conducting research.

As members of the research team, collaborators are subject to applicable agency policies, following the terms and conditions of the award. This includes requirements under the Policy on Sensitive Research and Affiliations of Concern (STRAC Policy). Therefore, if the grant application is identified as aiming to advance any of the listed Sensitive Technology Research Areas, a completed attestation form is required from all listed collaborators – regardless of their employment location/sector. This includes anyone named in the collaborator section who is also a member of the staff from the partner organizations (i.e., private, public, not-for-profit sectors) and individuals based outside of Canada. 

You may attach a biographical sketch or CV for collaborators and/or key staff of partner organizations whose role in the project is similar to that of a collaborator (optional). In a maximum of two pages for each person, provide the individual’s name/affiliation, education/training, employment/affiliations, research funding and up to five significant contributions related to the project.

For upload purposes, all biographical sketches or CVs from collaborators and/or key staff of partner organizations must be saved as a single PDF file.

Summary of proposal

Write a summary of the proposed research in plain language that the public can understand.

Using plain terms, briefly describe the nature of the work. Indicate why and to whom the research is important, and describe the anticipated outcomes and advancements that will result in economic, social or environmental benefits for Canada and Canadians.

This plain-language summary will be made available to the public if your proposal is funded. The summary can be submitted in one official language or both official languages at the applicant’s discretion.

The summary must fit in the field provided in the Application for a grant – Form 101.

Proposal

Complete the proposal template within the maximum number of pages as outlined in the table below. Figures and tables are welcome within the specified page limits.

If you choose not to use the template, you must include the section headings and the text of the bullets from the proposal template. You must also respect the guidelines outlined in the NSERC online presentation and attachment standards.

In preparing your proposal, address the criteria that will be considered when evaluating the application.

Proposal sections and length

The number of suggested, maximum or additional pages always includes the NSERC template text.

Proposal sections and length
Section Average annual request
  Suggested number of pages per section
  Up to $75,000/year* $75,001 to $300,000/year $300,001 to $1,000,000/year
Background 0.5 0.75 1
Partnership 1 2 5
Research plan 1.5 4 11
Team 1 1 4
Training plan** 2 2 4
Impacts and benefits to Canada 1 1.25 2
  Maximum total number of pages
  7 11 27
Public impact value proposition (PIVP): Alliance Society applications only Add three pages to the maximum above for the PIVP (see proposal template )

Pages exceeding the maximum or documents not requested by NSERC (e.g., letters of support) will be removed and not considered in the application assessment. NSERC may return or reject applications exceeding the maximum number of pages.

In preparing your proposal, consult NSERC’s Guide for applicants: Considering equity, diversity and inclusion in your application.

If relevant to your research, consult NSERC’s Guidelines for the preparation and review of applications in interdisciplinary research and/or Guidelines on the assessment of contributions to research, training and mentoring.

Proposed expenditures/budget justification

To complete these sections, consider the following:

  • Review the Funding your research project web page
  • Consult the Tri-agency Guide on Financial Administration for information about the eligibility of expenditures for the direct costs of research and the regulations governing the use of grant funds
  • Note that if your budget includes collaborations and/or activities in fields other than the natural sciences and engineering (NSE), these costs can represent up to 30% of the project costs and must be specifically identified in the project budget justification

The funds from NSERC and the partner organization must be paid to eligible universities and cannot be used to buy equipment, products or services from any partner organization or to cover any part of the travel and travel-related subsistence expenditures for partner organization personnel. Expenses that are direct costs of research and essential for the success of the project incurred by partners that are Indigenous organizations in the public or not-for-profit sectors may be included in the application budget. Please consult with NSERC before submitting your application.

In the Proposed expenditures section, enter the planned spending in each budget category for each year of the project.

For the Budget justification section, prepare a separate document that provides a breakdown of each category and a detailed justification for spending in each category. Provide sufficient information to allow reviewers to assess whether the resources requested are appropriate. Attach the document in the Budget justification section. The categories are as follows:

Salaries and benefits

Give the names (if known), categories of employment, proposed salaries and non-discretionary benefits of students, postdoctoral fellows, research staff such as technical/professional assistants and the project manager. Briefly describe the responsibilities of each position and indicate the percentage of time they will spend on this project over its lifespan. If applicable, explain the need for project management expenses. Do not include the salaries of faculty in project costs.

Consult the Form 100A instructions for information on obtaining consent to name individuals in your proposal.

Equipment or facility

Give a breakdown of the items requested. Provide details on models, manufacturers, prices and applicable taxes. Justify the need for each item requested. Describe any fees for using equipment or a facility (e.g., hours and rate).

If your total expected equipment cost (including operation and maintenance) exceeds $400,000 over your project’s duration, you should apply for an alternate source of funding, such as the Canada Foundation for Innovation (CFI) John R. Evans Leaders Fund. NSERC and CFI have developed a joint application and review procedure for these cases. You may contact NSERC or CFI for more details.

Materials and supplies

Provide details of materials and explain major items. Equipment and materials obtained from the partner organizations must be provided as in-kind contributions.

Travel

Explain briefly how each planned travel activity relates to the proposed research.

Dissemination and knowledge mobilization

Provide details of publication costs, user workshops or other activities that support collaboration and knowledge mobilization related to the project.

Technology transfer activities

List the expenditure for field trials, prototypes, scale-up costs, demonstration projects, workshops and other activities to develop and grow the research collaborations with the partner organizations.

Partner organizations’ contributions

Use this page to provide the contributions committed to the research project by the partner organizations, post-secondary institutions, as well as other funders, and to invite the partner organizations to complete the Partner organization section. The invitation will be sent to the authorized contact.

Provide the information required for each organization. For each organization, you must select one of four categories:

  • Partner organization recognized for cost sharing
  • Partner organization not recognized for cost sharing
  • Other funder (not involved in the research)
  • Post-secondary institution

To determine the appropriate category for partner organizations (recognized or not recognized for cost sharing), refer to Alliance Advantage: Partners.

Select the organization from the list or enter the name if it is not available.

List the resources the partner organization will provide for the proposed research, including:

  • Cash contributions from your partner organizations paid to your institution for the direct costs of your research project (not including overhead); this amount will be transferred to the appropriate line on the Proposed expenditures page
  • In-kind contributions (staff time and donations of services, materials and equipment, travel expenditures for staff)
  • Amounts paid to your institution for overhead

After you have created, completed and saved the Contributions page in Form 101 for a given partner organization, click on the Lock/Invite button to automatically email a link to the partner organization representative. Upon clicking the link, the partner organization representative will be directed to a webpage where they can navigate the required questions using the tabs on the left-hand menu. As part of this process, the representative for the partner organization will be able to preview the application and the partner form as it will appear in the submitted application. After completing the required sections and clicking “Verify Form” in the Confirm and Submit tab to validate completeness, the partner organization representative must click “Submit.” They will then be prompted to accept the partner terms and conditions.

You can monitor the status of the partner form in the Contributions section of Form 101. The status will change from “Invitation sent” to “Invitation accepted” to “Completed by partner.”

If changes are required after the partner organization representative has submitted the partner organization form, you can release it for changes by using the Edit, Save, Lock/Invite buttons to modify the content.

Justification for in-kind contributions

Provide a detailed explanation of all in-kind contributions. This information will be used to assess the level and nature of the partner organization’s involvement and the importance of its contribution to the success of the project’s success.

  • Salaries for scientific and technical staff: list the name of each staff member, their role at the partner organization and their specific expertise, details as to what they will be providing to the project (link to milestones if possible), the number of hours they will devote to the project and their hourly rate
  • Salaries of managerial and administrative staff: list the name of each staff member, their role at the company, details as to what they will be providing to the project, the number of hours they will devote to the project and their hourly rate
  • Donation of equipment, software: list each item of equipment and/or software being donated to the project, explaining how it will be used and its importance to the success of the project; provide details on how the cost of the equipment/software was calculated
  • Other contributions: describe the contributions to be provided (e.g., travel expenditures for staff), their importance to the project and how their cost was calculated

For upload purposes, explanations of contributions from all partner organizations must be saved as a single PDF file.

Other documents

You may use this section if you need to provide other documents requested by NSERC.

For upload purposes, all other documents must be saved as a single PDF file.

Impact assessment form (Appendix A)

An Impact Assessment form (Appendix A) must be completed and uploaded to the Environmental impact page, as required.

National Security Guidelines for Research Partnerships’ Risk Assessment form

You must use this section to provide your completed National Security Guidelines for Research Partnerships’ Risk Assessment form in the case where your partnership involves one or more partner organizations from the private sector (including industrial associations and/or when they participate alongside other partner organizations from the public and/or not-for-profit sectors).

For resources to assist in completing the Risk Assessment form, please consult the array of Guidelines and Tools to Implement Research Security and Research Security Training Courses available on the Safeguarding Your Research portal.

If your application includes a Data Management Plan (DMP, Alliance Society only) and your Risk Assessment Form identifies risks related to data that will be mitigated — in part or in whole — by your DMP, then the risk mitigation plan section of your Risk Assessment Form must also describe how your DMP will address those data-related risks.

Before you attach your completed Risk Assessment form to your application, you must convert it from a fillable to a read-only PDF. For this purpose, one option is to click on Print in the form, select the PDF format as the printer, and save the file.

Policy on Sensitive Technology Research and Affiliations of Concern (STRAC) attestation attachment

In accordance with the Policy on Sensitive Technology Research and Affiliations of Concern, all researchers involved in the activities supported by a research grant that aims to advance a Sensitive Technology Research Area (STRA) must review the list of Named Research Organizations.

If you selected “yes” in the Sensitive Technology Research Areas section, you must use this section to provide a completed Attestation for Research Aiming to Advance Sensitive Technology Research Areas form(s) for the applicant, co-applicant(s), and collaborator(s), if applicable, certifying that they have read, understood, and are compliant with this policy. Should the application be successful, they and their research team(s) will also be required to comply with the policy for the duration of the grant.

The applicant must collect and compile all the completed attestation forms and save them as a single PDF file. Before you attach the file, you must convert it from a fillable to a read-only PDF. For this purpose, one option is to click on Print in the form, select the PDF format as the printer, and save the file.

For more information, please read the Tri-agency guidance on the STRAC Policy.

Data management plan (Alliance Society only)

For free-form PDF attachments, the limit is two pages (English) or 2.5 pages (French).

PDF formatting: Times New Roman, 12 pt, 19 mm margins.

The data management plan (DMP) should describe how the applicant, research team and/or partnership will manage research data generated both during and after the completion of the research project. DMPs can be developed to guide a single research project, a multi-project research initiative, or a longer-term program of research.

The DMP should include the following section headings and content:

  • Data Collection: Describe the types of data (i.e., data sets, samples, physical collections, calculations, software materials, etc.) expected to be collected, created, linked to, acquired and/or recordedduring research activities
  • Documentation, Storage and Preservation: Detail how data will be documented, formatted, organized, protected, and stored during and after research activities. Plans for data retention should be included here
  • Sharing and Reuse: Explain how data will be shared within and outside of the funded team/project and detail plans for data reuse and the sharing of research results after research activities have been completed
  • Ethics and Legal Compliance: Explain the ethical, legal and commercial constraints to which the data are subject (if applicable)
  • Roles, Responsibilities and Resources: Describe data management task roles and responsibilities (applicant and research team, as appropriate). Include an overview of the resources required to implement the DMP

It is possible that not all headings will be relevant to every research project or program. If a heading does not apply to the research proposed in the application, please provide a brief explanation.

Applicants undertaking research in laboratories or partnerships governed by pre-existing DMPs can provide details about these plans and explain how the plans will apply to the research proposed in their applications.

For Indigenous research, which is understood to include research conducted by, grounded in, or meaningfully engaged with First Nations, Inuit, Métis or other Indigenous Peoples and nations, communities, societies or individuals, and their wisdom, cultures, experiences or knowledge systems, as expressed in their dynamic forms, past and present, data must be managed in accordance with data management principles developed and approved by Indigenous partners. In the context of this research, DMPs should recognize Indigenous data sovereignty. DMPs should also recognize that a distinctions-based approach is needed to ensure that the unique rights, interests and circumstances of the First Nations, Inuit, and Métis are acknowledged, affirmed, and implemented.

For more information on research data management and DMPs, see the Tri-agency Research Data Management Policy – Frequently Asked Questions, SSHRC’s Guide to Preparing a DMP and the Training Resources page of the Digital Research Alliance of Canada. Researchers are also encouraged to familiarize themselves with the DMP resources available at their institutions, such as their institution’s Research Data Management strategy.

Reviewer suggestions

  • See Review of your application to find out whether external reviewers will be used in the assessment and whether suggestions are needed here

Suggest the names of five independent experts competent to assess the technical aspects of the proposal. This list should include experts from the academic and non-academic communities, such as the government and industrial sectors. Also, include reviewers competent in assessing any research aspects outside the natural sciences and engineering. This list should also consider equity, diversity and inclusion; for example, the list should include women.

Give the name, address, telephone number, email address and the area(s) of expertise of potential external reviewers.

External reviewers should be able to review the proposal in the language in which it is written.

Suggested external reviewers should not be in a conflict of interest. Refer to the Conflict of interest and confidentiality policy of the federal research funding organizations for more information. In addition, reviewers must sign the Conflict of interest and confidentiality agreement for review committee members, external reviewers and observers before they access the application material.

Reviewer exclusions (optional)

You can request that an individual, a group of individuals or a specific non-academic organization not be involved in the review of your application (optional). Specify a general reason for this request (e.g., perceived conflicts of interest, prior disputes, school of thought bias, professional or personal association not specified in the conflict of interest policy). You may include any exclusions requested by the partner organizations in this list.

While NSERC cannot be bound by this information, it will consider it when selecting reviewers. NSERC may also exclude reviewers because of conflicts of interest, as described in the Conflict of interest and confidentiality policy of the federal research funding organizations.

Information concerning exclusions may be accessible to those individuals named in this section, under the Privacy Act.

Personal information

The collection, use and disclosure of personal information provided to NSERC are outlined in the following policy statements:

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the Access to Information Act and the Privacy Act. The information you provide is stored in a series of NSERC data banks described in Information about programs and information holdings.

You must ensure that others listed in the application have agreed to be included.

Signatures

NSERC does not require original signatures on applications or other documents submitted electronically through its online system. The electronic submission of applications through this system represents approval and replaces the traditional “physical” or “wet” signatures. Refer to the frequently asked questions in the program guide for professors for more details.

What do the electronic or original signatures on the application mean?

For applicants and co-applicants

Before you, as an applicant or co-applicant, can submit your application to NSERC or link your Personal data form with CCV attachment to an application, you must read and agree to the terms and conditions of applying that appear in a pop-up window during the submission process.

The signature of the institutional authority certifies that:

For partner organizations

Before you, as the authorized representative of the partner organization, submit information as part of an application to NSERC, you must read and agree to the terms and conditions of applying during the submission process.

Contact Newsletter

Get highlights of things happening at NSERC delivered to your email inbox. View all Newsletters

  • X
  • Facebook
  • LinkedIn
  • YouTube
  • Instagram


TOP OF PAGE

Modified: 2025-04-03